Administrative assistant

• Durée de l'emploi: Permanent • Langue de travail: Anglais • Heures de travail: 37.5 hours per week • Education: • Expérience: Education • College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years • or equivalent experience Tasks • Arrange and co-ordinate seminars, conferences, etc. • Coordinate the activities of the HR department in order to ensure they meet the organization's goals • Coordinate the flow of information within the team • Direct staff • Evaluate daily operations • Open and distribute mail and other materials • Plan and organize daily operations • Establish and implement policies and procedures • Record and prepare minutes of meetings, seminars and conferences • Determine and establish office procedures and routines • Schedule and confirm appointments • Manage contracts • Manage training and development strategies • Answer telephone and relay telephone calls and messages • Oversee the analysis of employee data and information • Answer electronic enquiries • Oversee development of communication strategies • Compile data, statistics and other information • Respond to employee questions and complaints • Order office supplies and maintain inventory • Greet people and direct them to contacts or service areas • Set up and maintain manual and computerized information filing systems • Type and proofread correspondence, forms and other documents • Perform data entry • Provide customer service • Maintain and manage digital database • Perform basic bookkeeping tasks Computer and technology knowledge • MS Excel • MS Outlook • MS PowerPoint • MS Windows • MS Word • SharePoint • MS Office • Adobe Acrobat Reader • Google Drive • Electronic mail Area of specialization • Contracts • Invoices Security and safety • Criminal record check Work conditions and physical capabilities • Work under pressure • Tight deadlines • Attention to detail • Repetitive tasks • Work with minimal supervision Personal suitability • Ability to multitask • Excellent oral communication • Excellent written communication • Flexibility • Judgement • Organized • Team player • Client focus • Reliability • Time management • Adaptability • Accountability • Dependability Employment terms options • Early morning Experience • 7 months to less than 1 year Employment terms options • Evening • Shift • Flexible hours • Morning • To be determined • Day • Weekend Health benefits • Dental plan • Disability benefits • Health care plan • Vision care benefits Financial benefits • Life insurance