Administrative assistant

• Work Term: Permanent • Work Language: English • Hours: 40 hours per week • Education: Secondary (high) school graduation certificate • Experience: 1 to less than 7 months Work setting • Relocation costs not covered by employer Tasks • Coordinate the flow of information within the team • Direct and control daily operations • Evaluate daily operations • Open and distribute mail and other materials • Plan and organize daily operations • Determine and establish office procedures and routines • Schedule and confirm appointments • Answer telephone and relay telephone calls and messages • Answer electronic enquiries • Compile data, statistics and other information • Advise senior management • Order office supplies and maintain inventory • Liaise with management, union officials and HR consultants • Arrange travel, related itineraries and make reservations • Greet people and direct them to contacts or service areas • Set up and maintain manual and computerized information filing systems • Type and proofread correspondence, forms and other documents • Conduct research • Perform data entry • Provide customer service • Maintain and manage digital database • Perform basic bookkeeping tasks • Consult with clients after sale to provide ongoing support Certificates, licences, memberships, and courses • First Aid Certificate Computer and technology knowledge • Google Docs • MS Excel • MS Word • MS Office • Simply Accounting • Adobe Acrobat Reader • Google Drive Personal suitability • Ability to multitask • Excellent oral communication • Excellent written communication • Flexibility • Judgement • Organized • Team player • Accurate • Client focus • Reliability • Time management • Adaptability • Accountability • Dependability • Due diligence • Quick learner Screening questions • Are you available for shift or on-call work? • Are you available to start on the date listed in the job posting? • Do you have experience working in this field? • Do you meet the language requirements listed in the job posting for the position (English or French)? Employment terms options • Flexible hours • On call • Overtime required • Overtime available Support for youths • Offers on-the-job training tailored to youth • Offers mentorship, coaching and/or networking opportunities for youth • Provides awareness training to employees to create a welcoming work environment for youth Support for Indigenous people • Offers mentorship, coaching and/or networking opportunities for Indigenous workers • Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations Support for mature workers • Applies hiring policies that discourage age discrimination • Offers mentorship, coaching and/or networking opportunities for mature workers Supports for visible minorities • Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.) • Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities