Virtual Administrative Assistant - Real Estate

Role Overview We are sourcing a proactive and organised Virtual Administrative Assistant for a growing title agency based in the United States.

The business owner is in the early stages of scaling her company and needs reliable support to free up her time from day-to-day admin tasks — allowing her to focus on business development and client relationships. This is a part-time role with clear potential to grow into a full-time position as the business expands.

The right candidate will be someone who thrives in a startup environment, is comfortable wearing multiple hats, and takes genuine ownership of the tasks assigned to them.

Key Responsibilities

Email & Inbox Management Monitor, sort, and organise a high-volume Outlook inbox Set up and maintain folder structures and inbox rules Flag priority emails and action items for the business owner's attention Draft or respond to routine correspondence as directed Administrative & Data Entry Perform accurate data entry across business systems Organise and rename digital files uploaded to Google Drive Ensure documents are correctly filed and easy to locate Assist with scanning, uploading, and categorising receipts and financial documents QuickBooks Support Create and send invoices based on provided information Record payments following step-by-step instructions from the business owner Support basic data entry in QuickBooks across two business entities Note: Full bookkeeping responsibilities are not required at this stage — instructions will be provided Scheduling & Calendar (Growth Area) Assist with scheduling meetings and managing appointments as the role evolves Coordinate calendars and send meeting invites as required Support business development activity by helping organise outreach and follow-ups General Operations Support Create simple flyers or documents as requested Assist with ad hoc admin tasks and projects as they arise Proactively identify ways to streamline and improve day-to-day operations Role Requirements Exper