Virtual Executive Assistant — Real Estate & Property Operations

The client real estate and construction business with a rental portfolio of roughly 50 properties, managed through a mix of about seven external property managers and some units he oversees directly.

He also has active new-construction projects, is acquiring a franchise (101 Mobility — mobility ramps and lifts), and is setting up a recording studio. This is his first time hiring support, and he needs someone to take ownership of recurring admin and communications so he can focus on the business.

Key Responsibilities

Track mortgage payments across the rental property portfolio and follow up to keep everything current. Monitor rent payments for self-managed tenants; flag late or missing payments and escalate appropriately (e. g. , routing to eviction process when needed).

Keep organized records (currently Google Sheets) across ~7 property managers and ~50 rental units. Manage Rob's email inbox — organize, label, and respond on his behalf where appropriate.

• Manage his calendar and scheduling. Make and take phone calls with vendors, utility providers, and servicers — e. g. , setting up/tearing down utilities between tenants on construction turnovers.

Provide general executive assistant support across Rob's ventures (construction, property management, franchise acquisition, recording studio) — the day-to-day mix will be varied and ad hoc. Help coordinate documentation and next steps with outside professionals (e. g.

, tax structuring) — not performing the work itself, but keeping it moving. Help build out a simple, reliable tracking system for tenant and mortgage payments, with an eye toward adopting dedicated software down the line.

What We're Looking For Prior experience as a VA or EA, ideally with exposure to real estate, property management, or small business operations. Comfortable making and taking phone calls with vendors and service providers.

Highly organized and able to manage multiple, sometimes competing priorities for one busy principal. Proficient in Google Wor