Virtual Assistant - AI

About the Company We help B2B companies with developer tools, working in the cloud infrastructure space. As the company grows, we're looking to bring on a Virtual Assistant to take ownership of day-to-day administrative and operational support so the founder can focus on the business.

Role Overview

We are looking for a proactive, detail-oriented Virtual Assistant to support our founder primarily with inbox management, calendar management, and event planning, along with light research on existing and prospective customers. This is a full-time role, working Eastern Time hours, with clear room to grow into a broader set of responsibilities as trust is built and the working relationship develops.

Key Responsibilities

Email Management Monitor and triage the inbox daily, flagging urgent or high-priority items Draft, proofread, and send responses on the founder's behalf where appropriate Organize inbox folders/labels and archive or unsubscribe from unnecessary clutter Follow up on outstanding emails to keep threads moving Calendar Management Schedule, confirm, and reschedule meetings across time zones Proactively resolve scheduling conflicts and keep the calendar up to date Prepare the founder with agendas or relevant context ahead of meetings Coordinate with external parties to arrange calls and meetings Event Planning & Research Research relevant industry events, conferences, and meetups worth attending or sponsoring Handle logistics: registrations, travel coordination, and scheduling around events Put together event briefs/summaries with recommendations Customer & Market Research Gather background research on existing customers ahead of check-ins or renewals Research potential new customers and compile findings into organized briefs Note: this is a research and preparation function only — no cold calling or outbound outreach is required Project & Issue Tracking Support light project and issue tracking in Linear Help keep tickets, tasks, and statuses organized and up to