Executive Virtual Assistant / Accounting Real Estate Support

Overview Join a growing real estate company that manages rental properties, conducts buy/sell transactions, and handles in-house property flips. The owners are seeking a proactive, detail-oriented Executive Virtual Assistant (EVA) to handle a blend of business, administrative, and light personal support tasks.

This is a long-term role designed to expand as trust and capability grow. Core Responsibilities Administrative & Executive Support Manage emails, calendars, and scheduling for the owners, ensuring timely follow-ups and organized daily flow. Conduct online research (vendors, logistics, pricing, travel, etc.)

for both business and personal needs. Assist with personal coordination tasks, such as organizing baseball tournaments, researching travel accommodations, or handling family scheduling. Prepare reports, track projects, and maintain digital filing systems for companydocuments.

Real Estate Operations Support property management activities using Buildium (or similar software). Record rent payments, update tenant information, and apply early paymentdiscounts. Manage communication with tenants via text/email regarding maintenance, updates, or payment reminders.

Handle tenant screening and application tracking; assist in coordinating move-ins and move-outs. Manage buy/sell property listings, coordinate showings, and liaise with clients as needed. Bookkeeping & Financial Support Record and reconcile transactions in QuickBooks.

Support monthly reconciliations for property management accounts. Coordinate trust account payments and ensure records align with Buildium entries. Prepare simple financial summaries and assist with tracking expenses or receipts. Marketing Support Edit and upload photos and videos for property listings and social media.

Perform light photo touch-ups (brightness, cropping, watermarking) using Windows Photos or Adobe tools. Trim, clean, and prepare property walk-through videos using Adobe Premiere Elements or similar. Post and maintain listing