Executive Assistant /Admin Assistant (028 - 1210)

​​Looking for Philippines-based candidates Job Role: Executive Assistant/ Admin Assistant Compensation range: $1200 - $1500 AUD / Monthly Engagement type: Independent Contractor Agreement Work Schedule: Full-time, The volume of work genuinely requires someone across core AEST hours Monday to Friday Who We Are: At Hunt St , we help Australian companies hire top remote talent in the Philippines.

For this role, you will be formally engaged as an Independent Contractor (ICA). We are not an outsourcing agency. All of our roles are 100% remote, so you’ll be able to work from home. Who The Client Is: Our client is a premium property styling business based in Moorabbin, operating across Melbourne.

Our Client transforms residential spaces with modern design aesthetic, helping property owners and real estate agents achieve premium sale results.

Role Overview

This is a high-impact EA and Administrative Assistant role supporting the Business Owner in keeping daily operations running seamlessly. As the business grows, you will serve as the operational backbone, taking over client proposals, invoicing, email communications, and key logistics.

The successful candidate will be expected to learn and operate within the company’s existing systems, Google Workspace, Xero, and our Claude-based workflows on Day 1. There is no hand-holding period for the software tools, only for the specific business context.

You must be a proactive, highly organized self-starter who takes complete ownership of day-to-day administration so the owner can focus on styling, design, and business growth.

Key Responsibilities

Monitor, triage, and manage the main inbox daily using Claude to draft professional client responses, execute proactive follow-ups on open quotes, and handle routine inquiries. Prepare and execute client proposals, issue accurate invoices in Xero, and do monthly reconciliation and bank feed management. Leverage Claude to document simple daily procedures (SOPs), streamline client communic