Operations & Executive Assistant (S)

★ PLEASE SUBMIT YOUR CV IN ENGLISH ★ Operations & Executive Assistant Location: Remote — Latin America Work Arrangement: Fully Remote Employment Type: Full-Time Contractor Industry: Professional Services / Consulting Compensation: $1,800 – $2,200 USD/month English Proficiency: Professional written and spoken English required Schedule: Full-Time | Meaningful overlap with U.

S. Pacific Time business hours About the Company Our client is a small U. S. -based consultancy that helps founders and marketing teams organize knowledge, processes, and AI-enabled workflows.

The team is lean and distributed, with Notion as its central operational hub and AI tools used to improve research, documentation, and execution.

About the Role

We are looking for a proactive Operations & Executive Assistant to keep projects, systems, and recurring responsibilities moving forward. This is primarily an operations role .

You will manage workflows in Notion, coordinate deadlines, maintain CRM and documentation, follow up with team members and contractors, and make sure operational details do not fall through the cracks. You must already be comfortable using Notion and AI tools in your day-to-day work .

We value people who can independently prioritize, identify blockers, research solutions, and take the next reasonable action without waiting for detailed instructions. Why This Opportunity? This role offers the opportunity to work directly with a U. S.

-based founder while taking meaningful ownership of day-to-day operations, systems, and workflows. You'll work hands-on with Notion, AI, project coordination, CRM, and process improvement , with the autonomy to help build better operational systems rather than simply execute a static administrative checklist.

What You'll Do

Manage projects, tasks, owners, due dates, dependencies, and recurring workflows in Notion . Review overdue tasks, missing owners, unanswered requests, and stalled projects, following up proactively to keep work moving. Turn disorgan