Executive Assistant (Personal and Business) (BBS839)

We're looking for a Executive Assistant to support a founder and their family across personal administration, scheduling, household coordination, and eventually business operations. This role starts on the personal side and grows into business support as trust is established.

The founder runs a fast-moving operation and has documented systems for most recurring tasks including travel preferences, ordering habits, decision-making processes, and family logistics. Your job is to access those systems, execute from them, and proactively take things off the plate without being asked twice.

This is not a role for someone who waits for instructions. The ideal hire is confident stating what they need, takes full ownership of their tasks, and knows how to use AI tools including Claude Cowork as a real part of how they work.

If you are proactive, organized, discreet, and comfortable scaling from personal logistics into business support over time, this role is a strong fit.

Why You'll Want to Join You will be paid in USD (bi-monthly: every 15th and 30th) Paid Time Off in accordance with company policy Observance of Holidays per company guidelines 100% remote setup so you can work wherever you're most productive This role requires availability during US Pacific Time business hours Start with a clearly scoped personal and family support role with a defined path to grow into business operations support High-trust, high-ownership role with direct access to the founder and real room to expand as you demonstrate judgment What You'll Work On Scheduling and Appointment Management Make outbound calls during business hours to schedule appointments for the founder, family members, and household contacts Coordinate across multiple calendars including the founder, partner, childcare, and family schedules to keep everything synced Set up medical, personal, and professional appointments and ensure all logistics are confirmed and communicated Manage scheduling conflicts proactively and keep ev