Executive Assistant

We are looking for a highly organised, proactive, and trustworthy Executive Assistant to provide administrative and personal business support to a busy business owner.

This role is ideal for someone who thrives in a fast-paced environment, can confidently manage multiple priorities, and is comfortable taking ownership of tasks without needing constant direction.

You’ll support the executive across both business and personal administrative responsibilities , helping to keep their schedule, inbox, business interests, and day-to-day organisation running smoothly.

The role will initially be 20 hours per week, with the potential to increase to full-time as the relationship develops and the business’s needs grow.

Key Responsibilities

● Manage and organise the executive's inbox and emails

● Prioritise emails, flag important messages, and help ensure timely responses

● Manage calendars, appointments, meetings, and scheduling

● Coordinate business and personal travel arrangements, including flights, accommodation, transportation, and itineraries

● Provide general administrative support across multiple business entities

● Assist with the administration and organisation of rental properties

● Maintain organised digital files, records, and important documentation

● Prepare, format, and edit professional documents, reports, and presentations

● Conduct online research and compile information when required

● Coordinate appointments, bookings, and other personal or business arrangements

● Help manage and track ongoing tasks, deadlines, and priorities

● Liaise with clients, suppliers, contractors, and other contacts professionally

● Anticipate administrative needs and proactively take care of tasks before they become issues

● Provide general executive and personal administrative support as required Requirements

● Previous experience as an Executive Assistant, Personal Assistant, Virtual Assistant, or similar administrative role

● Excellent organisational and time-management skills