Administrative assistant

• Work Term: Temporary • Work Language: English • Hours: 40 hours per week • Education: College/CEGEP • Experience: 1 year to less than 2 years Tasks • Arrange and co-ordinate seminars, conferences, etc. • Coordinate the flow of information within the team • Open and distribute mail and other materials • Plan and control budget and expenditures • Establish and implement policies and procedures • Record and prepare minutes of meetings, seminars and conferences • Determine and establish office procedures and routines • Schedule and confirm appointments • Manage contracts • Answer telephone and relay telephone calls and messages • Answer electronic enquiries • Compile data, statistics and other information • Oversee the preparation of reports • Order office supplies and maintain inventory • Arrange travel, related itineraries and make reservations • Greet people and direct them to contacts or service areas • Set up and maintain manual and computerized information filing systems • Type and proofread correspondence, forms and other documents • Conduct research • Perform data entry • Provide customer service • Perform basic bookkeeping tasks Supervision • 1 to 2 people Security and safety • Criminal record check Transportation/travel information • Public transportation is available Work conditions and physical capabilities • Ability to work independently • Attention to detail • Work with minimal supervision Personal suitability • Flexibility • Team player • Reliability Employment terms options • Day Support for persons with disabilities • Provides awareness training to employees to create a welcoming work environment for persons with disabilities Support for newcomers and refugees • Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees Support for youths • Provides awareness training to employees to create a welcoming work environment for youth Support for Veterans • Provides awareness training to employees to create a welcoming work environment for Veterans Support for Indigenous people • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers Support for mature workers • Provides staff with awareness training to create a welcoming work environment for mature workers Supports for visible minorities • Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities