Executive Assistant (Job ID: MARSAM2EA)
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Job Description
IMPORTANT - Watch this quick Loom video on how to get hired: ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.
PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH JOB TITLE EXECUTIVE ASSISTANT JOB ID MARSAM2EA INDUSTRY Construction LOCATION LATAM / PH / South Africa JOB STATUS Full Time WORK SCHEDULE Monday to Friday, 8:00am to 5:00pm (EST) SALARY $2000 to $2200 per month TARGET START DATE ASAP ROLE OVERVIEW About the Client: Our client is an established US-based commercial construction firm specializing in bidding on and executing mid-to-large-scale commercial projects.
With a long-standing reputation in the industry, the company relies on strong trade/subcontractor relationships, precise project timing, and rigorous bid evaluations to sustain steady business growth.
About the Role
As Executive Assistant and Operations Coordinator, you will act as the CEO's primary operational partner and "right hand." Working alongside Inside Out’s integration framework, this role goes beyond traditional admin work. You will manage pre-construction bid pipelines, streamline executive communications using AI tools, maintain operational SOPs, and protect the CEO's focus time.
Key Responsibilities
1. Bid & Pipeline Management (Primary Focus) Daily Bid Board Monitoring: Review subscribed bid boards daily to identify, screen, and flag matching commercial opportunities early. (Checking daily is critical—missing a day means missing bids).
Walkthrough & Deadline Scheduling: Coordinate and log mandatory bid walkthroughs, site visits, and submission deadlines without overlap. Spec & Folder Organization: Compile specification documents, architectural plans, and bid packages into clean, structured project folders. 2.
Inbox & Communication Inbox Triage: Monitor and clear the owner's inbox daily, flagging urgent items and maintaining clear communication. Drafting Replies: Draft inquiry responses, vendor updates, and follow-ups
Required Skills
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