Executive Assistant (Operations & Coordination)

About the Opportunity A leading player in the agri-food & grain export sector, we specialize in premium Basmati rice sourcing, processing, and global distribution. Our operations span farm-to-port logistics, quality assurance, and customer coordination across international markets. We seek a highly organized Executive Assistant to streamline daily operations, support leadership, and ensure seamless cross-functional coordination across teams. Role & Responsibilities • Manage executive calendars, schedule meetings, and coordinate travel logistics for senior leadership. • Act as the central point of contact between departments—operations, logistics, sales, and finance—to ensure timely communication and follow-up. • Prepare and distribute internal briefings, agendas, minutes, and status reports for leadership meetings. • Track and monitor key operational deliverables, timelines, and action items across departments. • Oversee office administration, vendor coordination, and documentation management for compliance and audit readiness. • Support ad-hoc projects including data collation, presentation prep, and process documentation for efficiency improvements. Skills & Qualifications • Must-Have • Microsoft Office Suite • Calendar Management • Meeting Coordination • Executive Correspondence • Process Documentation • Project Tracking • Internal Communication Tools • Document Management Systems • Preferred • ERP / SAP Experience • Agri-Food Industry Exposure • Basic Data Analysis Skills Benefits & Culture Highlights • Work in a fast-paced, growing export-oriented organization with clear career progression paths. • Collaborative, values-driven culture with emphasis on ownership, efficiency, and professionalism. • On-site role with structured work hours and direct access to leadership for growth exposure.