Project Manager I

Requisition ID: 46385 Organization Vancouver is consistently ranked as one of the world’s most liveable and environmentally sustainable cities. Recognized among BC’s Top Employers and Canada’s Greenest Employers, the City of Vancouver is seeking colleagues who can help advance our core commitments to exceptional public service, sustainability, equity, and an outstanding quality of life for all residents. With a strong commitment to being a City of Reconciliation, we invite you to join our dedicated team and become part of an innovative, inclusive, and engaging workplace. A career with the City of Vancouver and within the broader public service, offers meaningful work where you play a key role in ensuring equitable access to services, upholding ethical governance, and supporting the needs of citizens with integrity and dedication. Main Purpose and Function The Project Manager I will be an instrumental member of the Operation Services Branch, Yard Operations Team. The position will work as part of a cross functional, cross disciplinary project team, including working with Design and Operational groups, multiple internal and external stakeholders, and partners to manage both internal and externally lead elements of various integrated projects. The position will contribute to the adoption of the Engineering Department’s project management framework. The Project Manager I will help shape and advance project and quality management standards across the Department and be responsible for their practical and consistent application through the client business units in which the role operates. The Project Manager I will work in a matrix environment supporting a client business unit(s). This position will lead cross functional project teams which will include Engineers, Engineers-In-Training, Superintendents, Engineering Assistants, and other technical and support roles. Projects will vary in size from small to large and will need to have the ability to manage several ongoing projects of various size and priority at the same time. Specific Duties/Responsibilities • Supports Yard Operations and other Engineering Departments in cross discipline design and construction projects. • Plans out the projects in detail, clearly identifying project scope, budget and schedule as well as project risks, project organization and project management approach. Documents the plans in a Project Charter document. • Engages with subject matter experts to prepare terms of reference for technical consulting services related to civil and structural engineering design and construction; and complete the tendering and selection process or work with internal operational forces to deliver the design packages. • Coordinates and manages inter-departmental review processes for project design drawings and standards, escalating any identified conflicts as necessary to senior staff for resolution. • Executes projects according to the approved Project Charters. • Ensures all relevant City Departments are consulted in the process and progress of the project. • Assists with management of multiple consultants and contractors. • Assists with all relevant local, provincial and federal permit applications. • Monitors, forecasts, and reports on project status (cash flows and scheduling). • Procures project resources (design and construction), contract administration, and close out. • Project reporting, cost estimating, scheduling and measuring project performance. • Applies and contributes to all Engineering Project and EGBC’s Organizational Quality Management principles and requirements, as defined by the Engineering Project Management Office. • Develops and implements various project management plans. • Assists the project team with presentations, public engagement and meetings with various members of the public, stakeholder community groups, and partners. Facilitates stakeholder inputs to arrive at optimum solutions. • Facilitates meetings and regularly reporting on project status to Managers and project Sponsors. Implements adequate internal controls for reporting to Senior Management. • Organizes and leads meetings with project team, stakeholders, and vendors as needed and manages actions arising from them. • Identifies and proactively manages project issues and risks. • Ensures that project performance meet expectations in terms of timelines and scope completion. • Ensures proper project closeout at completion. Manages the sign-off process for project deliverables from stakeholders. Organizes and conducts a lessons-learned session. Documents and presents a project closeout analysis. Manages and coordinates project staff teams. • Other duties/responsibilities as assigned. Minimum Qualification Requirements Education and Experience: • Formal training in Project Management methodologies preferably consistent with those provided by PMI (Project Management Institute). • Working knowledge of Municipal Yard safety procedures, and processes including WorkSafe and OH&S requirements • Project Management Professional (PMP) designation an asset. • Bachelor or Master Degree in Architecture, Planning, Construction Management, or Engineering from a recognized post-secondary institution or an equivalent combination of education and experience. • Technical Diploma in Civil Engineering Technology, Construction Management or related an asset. • Minimum of 5 years of industry experience in project management with progressively complex, business transformation projects leading multi-disciplinary teams, with preference in civil engineering and construction. • Experience in managing complex projects that include managing multiple consultants and contractors simultaneously. • Experience in developing and reporting on project and programs, and researching, for various projects and initiatives. • Experience in managing teams and diverse stakeholder groups, including internal and external coordination of design and field personnel. • Experience in public consultation and conflict resolution with the ability to reconcile differing perspectives, develop consensus, and secure cooperation and support from both stakeholders and team members. • Experience developing and reporting on project and programs, and researching, and preparing business cases for various projects and initiatives. • Experience working in a matrix reporting relationship an asset. • Experience working on projects with a value of over $50 million will be considered a strong asset. • Experience in hiring, developing, and managing staff in a Collective Bargaining environment an asset. Knowledge, Skills and Abilities: • Knowledge of and experience with Master Municipal Construction Document (MMCD) guidelines • Experience in various procurement methods and construction management project delivery approaches. • Demonstrated experience in managing complex project schedules. • Demonstrated knowledge of the City’s transportation policies and related current literature, trends, and developments would be an asset. • Familiar with the City of Vancouver’s Project Management Framework is an asset. • Working knowledge of the City’s land use, environment and health policies an asset. • Excellent written and verbal communication skills to confidently interact with the public by phone, email, and in person on contentious topics. • Demonstrated ability to translate technical information into material that can be easily understood by a broad audience through collaboration with content experts. • Excellent interpersonal skills to deal tactfully with staff, outside agencies, and the public. • Excellent presentation skills to public and community groups. • Demonstrated skill in establishing and maintaining collaborative working relationships with the public, other employees, and officials including working with subject matter experts to respond to difficult questions. • Ability to present research results, conclusions, and recommendations in graphical and wr