Virtual Assistant

Position: Virtual Assistant Working Hours: US Hours (9am-5pm EST) Full-Time, Remote Work. Salary: South African Rand (ZAR) We are looking for a highly capable, proactive, and organised virtual assistant to provide direct support to an executive.

This is a fast-paced role suited to someone who is a quick thinker, takes initiative, moves quickly, and can stay one step ahead of the executive.

The successful candidate will be responsible for managing the executive's day-to-day administrative requirements, keeping their schedule and inbox under control, coordinating meetings, handling calls, and ensuring that everything stays organised and on track.

Key Responsibilities

Manage and maintain the executive's calendar and daily schedule. Coordinate and schedule meetings, appointments, calls, and commitments. Manage inboxes, including reviewing, organising, prioritising, and responding to emails where appropriate. Ensure important emails and requests are followed up on time.

Make and receive phone calls on behalf of the executive. Take messages, communicate information, and follow up on outstanding matters. Coordinate meetings with internal and external stakeholders. Prepare the executive for meetings by ensuring all relevant information, documents, and details are available.

Keep the executive organised and ensure deadlines and commitments are not missed. Manage and prioritise competing tasks and requests. Handle general administrative and personal-assistant duties as required. Follow up with clients, suppliers, employees, and other contacts on behalf of the executive.

Anticipate the executive's needs and proactively take care of tasks before being asked. Maintain a high level of confidentiality when dealing with sensitive business and personal information.

Requirements

Extremely organised and detail-oriented. A fast thinker who can make decisions and respond quickly. Proactive rather than someone who needs to be told what to do at every step. Comfortable working in a fast-p