Executive Assistant To Managing Director

: Position Summary We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative and strategic support to the Managing Director. The ideal candidate will serve as a trusted partner, ensuring seamless coordination of executive priorities, stakeholder communications, and business operations while maintaining the highest level of confidentiality and professionalism. Key Responsibilities 1. Executive Support  Manage and optimize the Managing Director's calendar, scheduling appointments, meetings, and business engagements to ensure effective time management.  Prepare meeting agendas, presentations, reports, and briefing materials for internal and external stakeholders.  Review, prioritize, and manage incoming communications, including emails, calls, and correspondence.  Act as a key point of contact and liaison between the Managing Director and internal as well as external stakeholders. 2. Stakeholder Coordination & Communication  Collaborate with cross-functional teams to ensure timely execution and follow-up of key business initiatives.  Draft and review professional emails, business correspondence, reports, and official communications on behalf of the Managing Director.  Build and maintain effective working relationships with clients, vendors, senior leadership, and other business associates. 3. Travel & Logistics Management  Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, and visas where required.  Develop detailed travel itineraries and manage travel-related documentation.  Monitor and reconcile travel expenses while ensuring compliance with company policies. 4. Meeting & Event Management  Plan and coordinate board meetings, leadership reviews, strategic discussions, and other executive-level engagements.  Prepare and circulate meeting materials in advance.  Record Minutes of Meetings (MOMs), track action points, and follow up with stakeholders to ensure timely closure. 5. Data Management & Reporting  Maintain accurate and confidential records, documents, management reports, and dashboards.  Compile, analyse, and present business-related information and key performance indicators as required.  Ensure timely preparation and submission of reports with high accuracy and attention to detail. 6. Administrative & Project Support  Manage day-to-day administrative activities efficiently and professionally.  Maintain organized filing systems and documentation, both electronic and physical.  Support strategic initiatives, special projects, and business assignments as directed by the Managing Director. Desired Skills & Competencies  Exceptional verbal and written communication skills.  Strong interpersonal and stakeholder management capabilities.  Excellent organizational, planning, and time-management skills.  Ability to prioritize multiple tasks in a fast-paced environment.  High level of discretion, integrity, and confidentiality.  Strong analytical and problem-solving abilities with keen attention to detail.  Proficiency in Microsoft Office Suite, including Excel, PowerPoint, Word, and Outlook.  Ability to work independently while demonstrating ownership and accountability. Qualifications & Experience Educational Qualification  Bachelor's degree in Commerce, Business Administration, or a related discipline.  MBA (Finance) or equivalent postgraduate qualification will be an added advantage. Professional Experience  3 to 8 years of experience as an Executive Assistant or in a comparable executive support role.  Prior experience supporting senior leadership, C-suite executives, or business heads is highly preferred.  Minimum 4 years of relevant executive support experience. Language Proficiency  Excellent command of spoken and written English.  Strong business communication and correspondence writing skills. Technical Proficiency  Advanced working knowledge of Microsoft Excel, Outlook, Word, and PowerPoint.  Experience in preparing executive presentations, reports, dashboards, and MIS documentation.