Office Manager & Executive Assistant

Office Manager & Executive Assistant Are you a proactive Office Manager and Executive Assistant who enjoys taking ownership, anticipating what needs to happen next and creating an office environment where everything runs seamlessly? We're partnering with a fast-growing global business to recruit a permanent Office Manager & Executive Assistant for it's Sydney CBD office. This is a highly visible and varied position combining office management, executive support and broader business coordination. You'll take ownership of a brand-new office while supporting the CEO and senior leadership team across Australia and internationally. With a collaborative team in Sydney, this is an opportunity to make the role your own within a fast paced organisation. The Role Working closely with the CEO and senior leadership, you will: • Take ownership of the day-to-day operation and presentation of the Sydney office • Proactively identify office requirements and resolve issues before they impact the wider team • Manage relationships with building management, suppliers, contractors and service providers • Coordinate facilities, maintenance, office supplies, equipment, access and general workplace requirements • Provide responsive executive support to the CEO and other senior leaders • Coordinate complex diaries and priorities across Australian and international time zones • Arrange domestic and international travel, accommodation, transport and detailed itineraries • Coordinate meetings end-to-end, including attendees, rooms, technology, catering and supporting materials • Organise team events, office activities, lunches and employee engagement initiatives • Support recruitment coordination, interviews, onboarding and offboarding activities • Assist with employee administration, internal communications and general business operations • Liaise with IT providers and provide routine administrative support across Finance and other business functions • Continually identify opportunities to improve office processes and ways of working About You You will bring: • Previous experience in Office Management, Executive Assistance or a comparable senior business support role • Experience supporting senior executives across diary, meeting and travel coordination • A confident and proactive approach, with the initiative to take ownership and get things done without requiring constant direction • The ability to anticipate requirements, think ahead and respond effectively when priorities change • Appropriate assertiveness and confidence following up with stakeholders at all levels • Exceptional organisation, time management and attention to detail • Strong judgement and the ability to determine what you can resolve independently and what requires escalation • Excellent written and verbal communication skills with a polished and professional approach • A practical, solutions-focused mindset and willingness to continually improve how things are done • Discretion and sound judgement when handling confidential information • Experience with recruitment coordination, onboarding, Employment Hero, events or broader business operations would be advantageous Why Consider This Role? • Take ownership of a newly created role and help shape the office management function from the ground up • Work from a beautiful Sydney CBD office • Join a friendly, collaborative team within a fast-growing organisation • Work closely with the CEO and gain exposure to senior executives across Australia and international markets • Build and enhance the team's social and collaborative office culture through events and employee initiatives • Opportunity for occasional travel to the company's national offices • Work alongside meaningful projects • Competitive salary of $110,000 + super, with an annual discretionary bonus This is a permanent, full-time opportunity based in the Sydney CBD office five days per week. If this sounds like you, please send your resume by clicking on the apply button. This is an on-site position. Reference number: 06800-0013502762 By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com/au/en/privacy. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.