Finance and Office Manager

Georgian is more than just an employer – we're a community. With multiple campuses located across Central Ontario, Georgian College offers rewarding employment opportunities in academics, administration, research, and more. We take pride in working alongside a dynamic team of student-focused educators, dedicated supporters, and passionate advocates. Together, we can advance our mission to inspire innovation, transform lives, and connect communities through the power of education. Our exciting work environment offers the opportunity to learn and grow, while collaborating in a team-oriented culture that promotes equity, diversity, inclusion and belonging. Together, we deliver unrivaled experiences for our students, employees and the communities we serve. Read our 2025-2030 strategic plan. If you share our energy and passion, please consider joining Team Georgian. Georgian College’s Facilities Management Department is responsible for providing a safe, clean comfortable and efficient working and learning environment for all students, staff and faculty. The Facilities Management team oversees the maintenance of over one million square feet of buildings and 180 acres of grounds and parking lots. The Department provides facility maintenance services to all equipment that supports the college infrastructure, including heating, cooling, plumbing, electrical, general maintenance and grounds. The Department also plans and oversees all space planning, building renovations, painting, furniture, etcetera. The Department also leads environmental and sustainability activities for the College. Position Overview: We’re seeking a dedicated administrative professional who will play a critical role in processing, maintenance and analysis of capital projects and Facilities Management’ operating budgets. The incumbent supports the Executive Director, Facilities Management in developing the multi-year capital plan and project and operating budgets and updates. This includes preparing reports for granting agencies of the provincial and federal governments and the creation of various financial reports and comparative models to evaluate actual performance to the college’s goals. This position will, on a monthly basis, work with Financial Planning and applicable Facilities staff, in reviewing and updating monthly operational budgets and project forecasts. Incumbent will also provide financial updates for major capital projects and participate in required meetings. The incumbent ensures compliance with General Accepted Accounting Principles, internal financial controls and operational procedures within the department and ensures that financial and operational reconciliations and reports are completed to meet management requirements, including development of reporting frameworks and data modelling. The position provides leadership to the Department’s business and general office operations including financial and operational performance reporting, forecasting, data modelling, procurement management, information management, and administrative services. This requires the judicious management of a variety of information systems to support the department's teams/divisions, leaders, and College stakeholders. Provides day-to-day functional administration for systems utilized/maintained by Facilities Department such as the SLAM (the capital asset management system utilized by Ontario Colleges). Runs reports and completes updates from SLAM for Facilities Management usage/decision making. Job Details: Job posting date: September 8, 2026 Department: Facilities Management Location: Barrie Campus -On Campus. This position is not currently eligible for Hybrid work. Classification: Administration Employment Type: Full-Time Hours of Work: 37.5 hours per week Salary Range: PB 10 : $88,112.00-$110,140.00 Key Responsibilities: Project Management: • Responsible and accountable to set up new projects and close completed projects on a timely basis including ensuring comprehensive records are maintained on project expenditures as per Department filing protocols. Monitors projects on a daily basis, monitors monthly budget to actual reporting which includes budget adjustments, account code revisions, if required, updates of purchase order commitments and change orders, coding project invoices, closing of purchase orders and completion of journal entries as required. • Works with the Facilities leadership team in the development of multi-year capital planning and analysis of financial implications, funding sources and impacts on the deferred maintenance for the college. Department Operational Budget Management: • Leads the annual budgeting process for the Facilities Management’ operating and capital budgets. • Monitor and reconcile non-salary budget accounts including ensuring comprehensive records are maintained on budget expenditures as per Department filing protocol and in conjunction with PeopleSoft Finance. • Monitors, investigates and resolves budget issues related to the operating and capital budgets. Government Reporting: • Supports the Facility Renewal Funding (FRP) related projects by overseeing the financial component of tracking and reporting of all transactions/projects and preparing required reporting for Executive Director, Facilities Management and Controller for reporting to Ministry. • Supports any projects where infrastructure or sustainability related funding has been received from Federal and/or Provincial government in accordance with the specific funding agreements and audit requirements of such initiative. Prepares required reporting for Executive Director, Facilities Management and Controller, as applicable. Year End • Works with Facilities leadership team and Facilities Management Assistants in reviewing all outstanding purchase orders and takes appropriate action as required (e.g. close,), follows up on outstanding invoices, etc. General: • Develops in conjunction with the Facilities leadership team and in accordance with the College’s long term space plan, a long-range capital and facilities renewal budget model (10-year planning horizon) for the College's facilities, having a total replacement value of approximately $600 million dollars and including a wide range of ages and types of facilities. • Responsible for the updating of deferred maintenance and facilities audit expenditure reports and budget plans and submitting as required. • Provides direction and guidance to the Facilities leadership team and staff on items pertaining to budgets, financial guidelines, budget principles, and related issues. • Develops solutions and alternatives for balancing budgets or funding new initiatives. Leads annual and quarterly budget reviews and submissions and facilitates resolutions of variances. Leads the development of a budget tracking process and oversees the monthly budget performance of the Department. Provides planning, direction and strategic input with colleagues during quarterly review and budget preparation. • Prepares and submits the Annual Facilities Operating Cost and Benchmark Report on behalf of the College to Ontario College Facilities Management Association (OCFMA). • Researches and maintains up to date knowledge of current Provincial legislation and Ministry guidelines related to financial construction and operational matters. Regularly reviews the College financial and administrative procedures on construction projects and operational matters, recommends changes, where applicable. • Assists in the review and/or preparation of financial costings/estimates/updates for any submissions, notes, business cases. • Leads or participates in responding to requests on department financial related issues or questions by producing reports, PowerPoint presentations or sourcing and compiling data. • Collect, source, compile, and review information to produce spreadsheets, databases or statistical or narrative summaries for the Facilities lea