Executive Assistant To Director

Responsibilities Cross-Functional Execution & Coordination • Finance & Asset Management: Coordinate with internal finance teams and external consultants to manage documentation, MIS reports, vendor payments, and cash flows. • Secretarial Compliances : Liaise with Company Secretaries for ROC filings and other statutory requirements. Ensure timely documentation and maintain compliance calendars using project tracking tools. • Legal & IPR : Interface with legal/IPR consultants for contract tracking, trademark • filings, and agreement renewals. Manage documentation through tools like Click Up and own routine follow-ups. • Strategy & Risk Planning: Support strategy projects by documenting plans, maintaining • trackers, and collating consultant/investor updates. Assist in creating strategic documents and investor decks. • Stakeholder Management: Serve as a communication bridge between the Director and internal/external stakeholders. Manage updates, follow-ups, and reports via email, WhatsApp Business, and other tools. • Branding Support: Coordinate with branding teams and external agencies to ensure timely deliverables. Executive Assistance & Administrative Support • Calendar Management: Maintain and prioritize the Directors daily/weekly schedule • and appointments. • Meeting Preparation: Research and prepare data, background notes, and talking points in advance. • Communication Support: Draft, respond to, and manage email communication and • document follow-ups. • Documentation & Slides: Create high-quality presentations, strategic notes, and • meeting summaries. Key Skills and Competencies • Excellent project coordination and follow-up ability • Strong written and verbal communication in English and Hindi • Attention to detail, documentation discipline, and structured thinking Ability to multitask and manage multiple stakeholders • Proficiency in Excel, presentation tools, and digital communication platforms • High ownership mindset with proactive problem-solving Qualification • Proven experience as an Executive Assistant or similar role, ideally supporting • senior leadership. • Excellent organizational, communication, and interpersonal skills. • Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). • Ability to multitask, prioritize, and maintain a high level of accuracy and attention • to detail. • Discretion and confidentiality are essential. Technology Proficiency (Expected): • Project Management Tools: ClickUp, JIRA, Notion (or equivalent) • Office Tools: Microsoft Suite, Google Workspace • Communication Tools: WhatsApp Business, Zoom, Teams, Google Meet • AI Tools: ChatGPT, Gemini (for drafts, analysis, documentation) • Design Tools: Canva, Figma (for basic review and coordination) Attitude & Approach: • We seek a professional who blends discipline with warmth, and ownership with humility. The • ideal candidate: • Operates with high accountability and attention to detail • Communicates with clarity, maturity, and respect • Brings a strong learners mindset to understand new domains quickly • Is punctual, reliable, and consistent in delivery • Remains calm and focused under pressure Skills: Excel, Attention To Detail, Administrative Support, Calendar Management, Executive Assistance Experience: 2.00-5.00 Years