TORQ - Chief of Staff - Director Office

Key Responsibilities: Executive Office Management: - Manage the Director's calendar, meetings, travel, and priorities. - Screen correspondence and coordinate Board, Leadership, and Executive Committee meetings. - Prepare agendas, presentations, reports, meeting minutes, and track action items. Confidential Financial Coordination: - Coordinate confidential financial matters for the Director. - Review MIS, budgets, cash flow reports, and financial dashboards. - Liaise with Finance, Treasury, Banks, Auditors, Tax, and Legal teams. - Track financial approvals, investments, insurance, and statutory documentation. - Prepare executive financial summaries and ensure timely follow-up on key decisions while maintaining strict confidentiality. Strategic Business Support: - Support strategic initiatives and cross-functional projects. - Prepare business analyses, management presentations, and monitor key business KPIs. Leadership & Stakeholder Coordination: - Act as the primary liaison between the Director and internal/external stakeholders. - Coordinate with global offices, business partners, consultants, and investors. - Follow up on critical business matters and represent the Director where required. Team Management: - Lead and supervise two Personal Assistants. - Allocate work, monitor performance, and streamline executive office operations. Travel & Event Management: - Manage domestic and international travel, visas, itineraries, and executive events. - Coordinate Board meetings, leadership conferences, and business visits. Documentation & Governance: - Maintain confidential records, Board papers, and financial documents. - Ensure effective document management, approvals, and compliance support. Qualifications: - MBA (Finance) / CA Desirable Profile: - 8 - 12 years of experience as an Executive Assistant to a Director, CEO, CFO, or Managing Director. - Strong exposure to finance, budgeting, MIS, banking, treasury, or business planning. - Experience in multinational organizations is preferred. - Prior experience managing executive office staff is desirable. - Open for extensive travel Globally Technical Skills: - Strong financial statement interpretation/Budgeting and MIS reporting. - Microsoft Outlook and Office 365. - Project tracking tools. - AI productivity tools (ChatGPT, Microsoft Copilot, etc.). Core Competencies: - Financial acumen - Strategic thinking - Executive presence - Absolute confidentiality - Business communication - Leadership and people management - Stakeholder management - High integrity and professionalism