Executive Assistant

Description and Requirements Role : Executive Assistant Duration : 3-6-month contract to start, with strong potential for conversion Work type : Remote (PST timezone) Our leading AI-powered technology solutions provider client is seeking a highly organized and proactive Executive Assistant to provide administrative and operational support to two Executive Assistants, while also assisting two senior sales executives (C-suite level). This role requires exceptional calendar management, travel coordination, communication, and multitasking skills in a fast-paced environment. The ideal candidate is detail-oriented, adaptable, and experienced in supporting senior leadership while managing competing priorities across multiple stakeholders. Responsibilities • Provide administrative support to two Executive Assistants and senior sales leadership. • Manage complex calendars, coordinate meetings, and resolve scheduling conflicts across multiple time zones. • Arrange and manage domestic and international travel, including flights, accommodations, transportation, and itineraries. • Coordinate executive meetings, customer engagements, leadership events, and virtual conferences. • Prepare meeting materials, agendas, presentations, and follow-up action items. • Monitor and prioritize emails, communications, and executive requests. • Act as a professional liaison between executives, internal teams, clients, and external partners. • Support expense reporting, document management, and administrative processes. • Ensure executives are well-prepared for meetings and business travel. • Handle confidential information with the highest level of discretion and professionalism Quailification • 3-5+ years of Executive Assistant or Coordinator experience supporting senior leaders. • Experience managing complex executive calendars and travel arrangements. • Prior experience supporting multiple stakeholders simultaneously. • Strong verbal and written communication skills. • Excellent organizational and time management abilities. • Ability to work PST business hours and support a fast-paced sales organization. • Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Teams. • Strong attention to detail and ability to maintain confidentiality.