Executive Assistant

Job Title: Executive Assistant Location: South Africa Job Type: Full-Time, Remote Working Hours: US Hours (9am-5pm EST) Salary: South African Rand (ZAR) We are looking for an exceptionally experienced, proactive, and highly capable Executive Assistant to provide direct support to a busy executive/founder.

This is not a role for someone who needs constant direction or waits to be told what to do. The ideal candidate will act as a true right-hand person — anticipating needs, taking ownership, making confident decisions, and getting things done quickly and efficiently.

You will be trusted to manage a combination of executive, business, administrative, and personal responsibilities, often working across multiple priorities at once.

The successful candidate must be exceptionally responsive, organised, tech-savvy, discreet, and comfortable operating in a fast-paced environment where priorities can change quickly.

Key Responsibilities

Provide high-level executive and personal support to the executive/founder. Manage calendars, scheduling, appointments, and competing priorities. Coordinate meetings, follow-ups, reminders, and outstanding action items. Proactively follow up on tasks and ensure nothing falls through the cracks.

Handle both business and personal requests with professionalism and discretion. Manage purchases, orders, deliveries, and general logistics. Assist with administrative and credit-card-related tasks. Coordinate with internal and external contacts on behalf of the executive.

Independently prioritise incoming requests and determine the appropriate next steps. Anticipate the executive's needs and take action before being asked. Keep track of multiple moving parts and provide timely updates. Resolve issues independently wherever possible rather than escalating every decision.

Use technology and digital tools confidently to improve efficiency and organisation. Maintain a high level of confidentiality when dealing with sensitive personal and business informat