Executive Assistant - AI & Business Operations

Fully remote | Working directly with the CEO | Monthly compensation in USD About Us We are a startup where priorities can change quickly, processes are still developing and several important initiatives often run in parallel.

We are looking for someone who enjoys this environment and can bring structure, calm and reliable execution to a busy working day. Our work spans HR, finance, IT and marketing, with AI playing a practical role in how we organise information, coordinate work and improve processes.

Job Description

As Executive Assistant to the CEO, you will be a trusted right hand who turns priorities into clear actions and follows them through to completion. You will anticipate needs, organise competing demands, coordinate people and maintain a reliable overview of what requires attention across the business.

Inbox and calendar management form part of the role, alongside broader responsibility for organising projects, improving workflows, preparing decisions and keeping commitments on track. You should bring practical experience using AI to accomplish meaningful work.

This includes creating and using reusable AI skills: structured instructions, relevant context and tools that help an AI assistant perform recurring tasks consistently. You should be comfortable adapting these workflows, checking their outputs and recognising when human judgement or specialist input is needed.

You should be comfortable with the pace, uncertainty and pressure that can come with building a startup. This means adapting when plans change, handling competing requests and maintaining sound judgement under time pressure.

You will help the CEO and team set realistic priorities, make trade-offs and identify when workload or deadlines need to be adjusted.

Key Responsibilities

Translate the CEO's priorities into actionable plans with clear owners, deadlines and follow-up. Maintain an overview of ongoing initiatives, identify dependencies and flag delays or decisions early. Coordinate work acr