Accounts Payable Representative - Real Estate - Vaughan

Accounts Payable Representative Real Estate & Residential Development | Finance & Accounting Location: Vaughan, Ontario, Canada (On-Site) Employment Type: Full-Time, Permanent About the Opportunity: Newlands Group is partnering with an established residential real estate and development organization to recruit an Accounts Payable Representative to join its Finance & Accounting team. This is an excellent opportunity for an accounts payable professional with experience in real estate, residential development, or property management who understands the financial processes involved in a project-driven environment. The successful candidate will play an important role in maintaining accurate financial records, processing vendor invoices, and supporting the day-to-day accounting operations of a growing organization. We are particularly interested in candidates who have worked with construction-related invoices, property expenses, subcontractors, or project-based payables. Key Responsibilities: • Process, review, and code vendor invoices accurately and in a timely manner, ensuring appropriate general ledger and job or project allocations. • Match invoices against purchase orders, contracts, and supporting documentation where applicable. • Verify invoice approvals, resolve discrepancies, and follow up with internal departments and vendors to ensure timely payment. • Prepare and process payments in accordance with established payment schedules and company procedures. • Reconcile vendor statements and investigate outstanding balances, duplicate invoices, and payment discrepancies. • Maintain accurate vendor records and ensure all accounts payable documentation is properly organized. • Assist with month-end closing activities, including accounts payable reconciliations, accruals, and reporting. • Support the tracking and allocation of project-related costs across properties and development projects. • Communicate with project managers, site personnel, and other internal stakeholders to obtain invoice approvals and resolve coding questions. • Assist with expense tracking, reporting, and other accounting-related duties as required. • Identify opportunities to improve accounts payable processes, accuracy, and efficiency. Qualifications & Experience: • Previous experience in an accounts payable or accounting support role, preferably within residential real estate, property development, property management, or construction . • Strong understanding of invoice processing, vendor reconciliations, payment cycles, and general ledger coding. • Experience handling project-related expenses, construction invoices, subcontractor invoices, or property operating costs is highly desirable. • Familiarity with purchase orders, invoice approval workflows, and supporting documentation. • Proficiency with Microsoft Excel and accounting or ERP software. • Strong attention to detail and the ability to manage a high volume of invoices while meeting deadlines. • Excellent organizational, communication, and problem-solving skills. • Ability to work collaboratively with accounting colleagues and operational teams.