NEW! Office Manager - Financial Institution

Maintain a clean, organized, and fully stocked office environment. Welcome and assist guests while ensuring a professional front desk presence. Handle office-related emergencies and liaise with the property management team as needed.

Answer and direct incoming calls on the main office line; take and relay messages when necessary. Receive, sort, and distribute mail and packages, ensuring proper filing or forwarding. Track and replenish office supplies to ensure uninterrupted operations.

Monitor and record office expenses and ensure accurate cost tracking. Manage vendor relationships, including invoice processing and timely payments. Administer internal systems such as e-leave and e-claims efficiently.

Provide high-level administrative support to senior leaders, including meeting coordination, travel bookings, expense claims, and event logistics. Organize and schedule internal meetings and conferences, arranging rooms and catering as required.

Coordinate comprehensive travel arrangements (domestic/international), including flight bookings, hotel accommodations, and visa applications. Oversee allocation and maintenance of office space, IT equipment, meeting rooms, and office supplies; support initiatives like system upgrades or office reconfiguration.

Manage administrative processes related to staff movements, onboarding, and offboarding. Support relocation logistics for overseas employees and assist with transition needs.

Requirements

At least 3 years of prior experience in a financial institution Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385). Shortlisted candidates will be notified Data provided is for recruitment purposes only www.ambition.com.sg EA Registration Number: R22104385 Business Registration Number: 200611680D. Licence Number: 10C5117