Talent Acquisition Administrator

Who are Inchcape? At Inchcape Shipping Services, our vision is to create a connected world where customers can trade successfully and make informed decisions in every port, everywhere. We achieve this by combining our worldwide infrastructure with local expertise, through our global network of more than 250 proprietary offices and a team of over 3,000 dedicated professionals. Our diverse customer base includes owners and charterers in the oil, cruise, container, and bulk commodity sectors, as well as naval, government, and intergovernmental organizations. We have an ambitious growth model, and a career here is certainly going to be a rewarding one that will allow you to bring your skills & experience. We embrace change and are open to new thinking and pushing for positive change in our industry. Role Summary: We have an exciting opportunity for a Talent Acquisition Administrator to join our Talent Services Administration Team. We are looking for a proactive and detail-oriented Talent Administrator to enhance and manage daily recruitment-related activities. This position includes overseeing new hire records, documentation, and supporting the overall administration of HR policies and procedures. The ideal candidate should have a solid understanding of Talent Acquisition Administration and be enthusiastic about assisting with broader HR functions. Contract: Permanent Location: Mumbai-Airoli, India Duties and Responsibilities: • Maintain and update candidate records in an Applicant Tracking System (ATS) to ensure data accuracy and compliance. • Prepare Human Resources-related reports and Management Information Systems (MIS) as necessary. • Process and maintain internal employee movements, including transfers, promotions, and role changes, ensuring accurate system updates. • Update and maintain employee records within HR systems, ensuring all changes are accurately captured and compliant with company policies. • Liaise with internal stakeholders such as HR, IT, Payroll, and Hiring Managers to facilitate a seamless onboarding and employee transition experience. • Oversee comprehensive recruiting administration, encompassing pre-onboarding data and documentation. • Support recruitment activities by coordinating interview schedules and gathering candidate documentation. • Assist the Talent Acquisition Team in maintaining new joiners' details. • Ad Hoc project related coordination. • Ensure candidate applications are entered into the system for interviews. • As and when required, support the recruitment team in sourcing candidates from relevant platforms. • Coordinate with new joiners for their pre-offer & pre-onboarding documentation • Maintain precise and correct employee records within HR systems and files. • Collaborate with internal departments (IT, hiring managers, Administration) to facilitate seamless employee experience. • Deliver a positive candidate experience by ensuring effective communication and timely follow-up throughout the recruitment process. Who You Are: • One to two years of experience in a Human Resources, Talent Acquisition, or Administrative Human Resources field. • Proficient knowledge of HR Information Systems (HRIS) or employee management systems. • Competent Excel and Microsoft Office skills. • Holds a bachelor’s degree in human resources, Business Administration, or a related field. • Possesses strong organisational and multitasking capabilities. • Excellent written and verbal communication skills. • Ability to work flexibly; office/home. Why Join Inchcape? At Inchcape, our people are our greatest strength. We offer the opportunity to be part of a global organisation where your ideas, expertise, and ambition can make a real impact. What we offer: • Competitive salary and incentive opportunities • Healthcare benefits • Generous annual leave • Career development and progression opportunities • Global recognition programmes • Team-building and networking events Our Values: We believe in building a diverse and high-performing workforce, that works together to provide our customers with the exceptional service they deserve. To reach the highest standards we depend on our people, their welfare, training, and expertise. We realise the value of our staff and know that your unique experiences, skills, and passions will help you to build a rich and rewarding career in our dynamic industry. Our values are at the centre of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these: Global Perspective - we connect the world and see the bigger picture. The Power of People - we rely on the strength of local agent knowledge and relationships. Progress - we adopt new thinking and push for positive change in our industry. #WeAreInchcape Inchcape is an Equal Opportunities Employer - equality, diversity, and inclusion are at the heart of everything we do. Working in a diverse society, we recognise that our customers, colleagues, and contractors are central to our success. Ready to Make an Impact? If you're a customer-focused sales professional looking to grow your career with a global leader in maritime and logistics services, we'd love to hear from you. Apply now and help us deliver the bigger picture. #ISSthebiggerpicture Inchcape Shipping Services is an Equal Opportunity Employer committed to creating an inclusive and diverse workplace for all. Customer engagement and management. Working in complex multi-cultural organisations.