Admin Assistant

Hall Chadwick is a mid-tier chartered accounting and business advisory firm that works with a diverse range of clients. This entry-level role is ideal for an organised and motivated person who enjoys helping others and has a genuine interest in how businesses operate. As an Administration Assistant, you will support Hall Chadwick’s partners, managers and professional teams with day-to-day administration while gaining practical exposure to client service, accounting processes and the wider business environment. The role offers variety, responsibility and a strong foundation for a career in administration, professional services or business. Key Responsibilities • Provide general administrative support to Hall Chadwick partners, managers and team members. • Answer telephone calls, welcome clients and visitors, and respond to routine enquiries professionally. • Manage shared inboxes, calendars, meeting rooms and appointments. • Prepare, format, proofread and file client correspondence, reports, presentations and other business documents. • Create and maintain accurate client and matter records in Hall Chadwick’s systems and databases. • Assist with data entry, document scanning, printing, mail, couriers and electronic document management. • Support client meetings and internal meetings, including preparing agendas and papers, arranging rooms and recording follow-up actions. • Assist with client onboarding, engagement documentation and routine compliance administration under guidance. • Support billing administration, expense processing and other routine practice-management tasks. • Liaise professionally with clients, external stakeholders and colleagues across the firm. • Order stationery and office supplies and help maintain a professional, organised workplace. • Support firm events, staff activities and business improvement projects as required. • Handle client and firm information with confidentiality, care and discretion. • Undertake other reasonable administrative duties as required. About You • A genuine interest in business, accounting, administration or professional services. • Strong organisation and time-management skills, with the ability to manage competing priorities. • Clear and professional written and verbal communication. • Good attention to detail and a commitment to producing accurate, high-quality work. • A proactive, reliable and helpful approach, with a willingness to learn. • Confidence using Microsoft Word, Excel, Outlook and Teams, or the ability to learn new systems quickly. • The ability to work effectively both independently and as part of a team. • A client-focused mindset and confidence dealing with a range of people. • Sound judgement and respect for confidential client and employee information. • Previous administration, customer service or office experience is helpful but not essential. • Relevant study in business, accounting or administration is welcomed but not required. What We Offer • Practical experience in a respected professional services environment. • Training, mentoring and support from experienced Hall Chadwick team members. • Exposure to accounting, advisory and business support functions. • Opportunities to build administration, client service and commercial skills. • Varied work and the opportunity to take on greater responsibility as your capability develops. • A collaborative and supportive workplace focused on learning and professional growth.