HR Onboarding Support Associate (Contract)

We are seeking a detail-oriented and proactive HR Onboarding Support Associate to join our HR Operations team on a contract basis. In this role, you will be the primary point of contact for new hires, ensuring a seamless, welcoming, and compliant transition into the company. You will manage the entire onboarding lifecycle—from post-offer acceptance to the new hire's first few weeks—while ensuring strictly aligned data management and verification processes. Key Responsibilities New Hire Coordination & Communication • Act as the main point of contact for new hires to answer queries regarding joining dates, documentation, and company policies. • Send out welcome emails , onboarding schedules, and logistics information timely. • Coordinate with cross-functional teams (IT, Admin, Security) to arrange hardware (laptops), building access passes, and workstations. Documentation & Compliance • Collect and verify all mandatory pre-employment documentation (educational certificates, experience letters, payslips, PAN, Aadhaar). • Initiate and track background verification (BGV) checks through external vendors, escalating discrepancies immediately. • Maintain digital employee records ensuring 100% compliance with audit standards. Day-1 Induction Facilitation • Conduct Day-1 HR induction sessions , presenting company culture, policies, and benefits overview. • Assist new hires with completing statutory forms (Provident Fund/PF, Gratuity, Insurance enrollments). • Ensure a smooth handoff to respective hiring managers and team buddies. Required Qualifications & Skills • Education: Bachelor’s degree in Human Resources, Business Administration, or a related field. • Experience: 1–3 years of experience in HR Operations or HR Shared Services, with a heavy focus on onboarding and BGV processes . • Tools: Proficiency with HRIS systems (e.g., Workday, SuccessFactors, or Darwinbox) and the MS Office Suite (Excel, Word, Teams). • Communication: Exceptional verbal and written English communication skills; fluency in Tamil is a strong plus for local coordination. • Attributes: High attention to detail, ability to handle sensitive/confidential data, and a customer-service mindset to welcome new employees. What We Offer • Exposure to a fast-paced corporate HR environment. • Opportunities to work with modern HR tools and global practices.