Senior Administrator

Senior Administrator – Join Kinsella and Elevate Your Career About Us Since 1998, Kinsella has grown beyond a traditional chartered accounting firm, specialising in taxation, consulting, and business advisory. Our team is made up of enthusiastic, driven professionals who deliver smart, strategic services to forward-thinking clients. At Kinsella, we believe a successful career is built on more than just work experience—it’s about being part of a supportive environment where learning, growth, and collaboration are encouraged. Our team values professional excellence, but we also know how to have fun, with regular social events and team-building activities. Located in Barton, ACT, our modern, light-filled office is just a short walk from the Barton café precinct and the Kingston Foreshore—perfect for coffee breaks and team catch-ups. Position Overview The Senior Administrator is a crucial member of the firm, responsible for overseeing the firm’s administrative, secretarial, and client services, with a particular focus on supporting the administration and management teams. This role ensures the seamless functioning of the administrative team, maintaining high standards of efficiency and service to support both professional staff and clients. Additionally, this role supervises the Administration Assistant, providing guidance and training, while performing key administrative functions that contribute directly to the firm’s day-to-day operations. The Senior Administrator role requires a proactive and highly organised individual who can prioritise tasks, manage workflow efficiently, and ensure top-quality client service. This role supports both the administration team and professional staff, acting as a key point of contact for clients, and upholding the firm’s commitment to exceptional service and operational excellence. What You Will Bring – Demonstrated experience in an administrative role within a professional services firm. – Strong organisational skills with the ability to prioritise tasks and manage workflow efficiently. – A proactive and problem-solving mindset, with a keen eye for detail. – Familiarity with Microsoft Office 365 and willingness to learn firm-specific software, including FYI, XPM, – Understanding of corporate compliance, SMSF administration, and ATO lodgement processes (or willingness to develop expertise). – A professional and welcoming presence as a key point of contact for clients, ensuring a seamless client experience. Key Responsibilities – Supervise & Support: Oversee and mentor the Administration Assistant, ensuring efficient task completion and professional growth. – Office & Executive Support: Manage reception, office coordination, meeting scheduling, and provide support to partners and management. – Corporate Compliance: Handle ASIC compliance, including company changes, annual statements, and maintaining client registers. – SMSF Administration: Coordinate SMSF processes, including data collection, workflow updates, tax return entries, and compliance. – Client Onboarding & Engagement: Set up and manage new client processes, registrations, and ensure seamless client service. – Fee & Billing Administration: Oversee invoicing, disbursements, and ensure accurate fee processing in line with client engagements. – ATO Lodgement Management: Monitor and manage ATO deadlines, ensuring compliance and timely lodgements. – Website & Social Media Management: Maintain and update the firm’s digital presence, including LinkedIn and website content. Why Join Kinsella? At Kinsella, we believe that a great workplace is built on support, growth, and a strong team culture. Here is why joining us is a fantastic opportunity: Career Development & Growth – Opportunities to Learn & Advance – We invest in your professional development through tailored training programs and mentorship. – Exposure to Diverse Work – Gain hands-on experience in a variety of administrative and business support functions, building valuable expertise. A Supportive & Collaborative Culture – Team-Oriented Environment – You’ll be part of a friendly and professional team that values collaboration and knowledge-sharing. – Leadership & Guidance – Work closely with experienced professionals who support your growth and provide opportunities to develop leadership skills. – People-Focused Workplace – We believe in open communication, mutual respect, and a positive, inclusive work environment. Work-Life Balance & Flexibility – Flexible Work Arrangements – We understand the importance of work-life balance and offer flexibility to help you thrive both professionally and personally. – Convenient Location – Our modern, light-filled Barton office is close to cafes and the Kingston Foreshore, perfect for team lunches and coffee breaks. – Fun & Engaging Workplace – We host regular social events, team-building activities, and firm-wide celebrations to keep work enjoyable. Make a Meaningful Impact – Key Role in the Firm – As a Senior Administrator, you’ll play a vital role in ensuring smooth operations and excellent client service. – Proactive & Dynamic Work – Every day brings new challenges and opportunities to improve processes, solve problems, and contribute to the firm’s success. – Be Valued & Recognized – Your work will be appreciated, and your contributions will directly support the efficiency and growth of the firm. At Kinsella, we don’t just offer a job—we offer a career with purpose, progression, and people who genuinely care. Ready to be part of something great? Apply today!