ADMINISTRATIVE ASSISTANT

Project & Document Administration Maintain and organize physical and electronic project files, blueprints, and correspondence. Track and manage project documents using construction management software (such as Procore or similar platforms).

Prepare and process purchase orders (POs), subcontracts, change orders, and service agreements. Assist with Request for Information (RFI) logs, submittals, and meeting minutes. Financial & Vendor Support Track, review, and code invoices, receipts, and billing documents.

Coordinate supplier quotes, vendor approvals, and subcontractor insurance or tax/W9 compliance. Help prepare initial project budgets and track accounts receivable/payable.

HR, Foreign Worker & Site Logistics (Region-Specific) Manage foreign worker documentation—including Work Permits (WP), renewals, cancellations, and Special Passes via regulatory bodies like Singapore's Ministry of Manpower (MOM).

Coordinate worker onboarding, medical check-ups, insurance, and dormitory or accommodation bookings. Arrange safety courses, building-related certifications, and CSOC (Construction Safety Orientation Course) training. Monitor employee and site worker attendance records, leave, and medical certificates (MC).

General Office Support Answer incoming phone calls, direct inquiries, and manage email correspondence. Greet visitors and coordinate office or site meeting logistics. Manage inventory and order office stationery and site pantry/supplies.