Receptionist

Facilities Coordinator / Receptionist – Contract Location: Downtown Toronto, ON – On-Site Employment Type: Temporary Contract Contract: October 13, 2026 – December 31, 2026, with potential 3-month extension Hours: Monday to Friday, 9:00 AM – 5:00 PM Pay Rate: $23.00–$25.00/hour, based on experience Start Date: October 13, 2026 About the Opportunity Fuze HR Solutions is currently recruiting for an experienced Facilities Coordinator / Receptionist on behalf of a large, established organization with operations across Canada. Our client operates in a professional, fast-paced corporate environment and is looking for a highly organized and service-oriented individual to support its Downtown Toronto head office, while also providing facilities coordination support to its Vancouver satellite office. This is much more than a traditional reception position. The successful candidate will act as a key point of contact for employees, visitors, vendors, contractors, property management and internal stakeholders while supporting the day-to-day facilities operations of the office. The initial contract will run until December 31, 2026, with the potential to extend for an additional three months. Key Responsibilities Reception & Front Office Support • Manage reception and provide professional front-office support. • Receive, greet and direct visitors appropriately. • Respond to calls, requests and tickets received through the Facilities Help Desk. • Assist with resolving day-to-day facilities issues within the Toronto office. • Coordinate facilities-related requirements for the Vancouver satellite office with support from local staff. • Serve as a primary point of contact between the Toronto office and building landlord/property management. • Contact and coordinate with external vendors, contractors and service providers as required. • Support office security-related requirements and processes. Facilities Coordination • Coordinate critical building maintenance appointments and maintain the associated calendar. • Support office moves, relocations and facilities requirements related to office renovations. • Coordinate with contractors and vendors performing work within the office. • Obtain proposals and quotations for contracted and subcontracted work. • Assist with corporate facilities initiatives and ongoing office projects. • Maintain required Certificates of Insurance for facilities vendors. • Create and maintain office signage and nameplates. • Maintain and update emergency contact information for the Toronto and Vancouver offices. • Assist with gathering vendor quotes for annual facilities budget planning. • Track unplanned and unbudgeted facilities expenses. Administrative & Financial Support • Process receipts and invoices accurately and in a timely manner. • Assist vendors and contractors with resolving payment-related issues. • Prepare and distribute correspondence as required. • Schedule and coordinate internal and external meeting requests. • Support general administrative requirements related to facilities operations. Purchasing & Vendor Support • Assist with setting up new vendors. • Follow established requisition and purchasing workflows to obtain Purchase Orders. • Order office and facilities supplies as required. • Maintain accurate documentation related to vendors, purchasing and facilities services. Meetings, Events & Office Support • Assist with the setup and breakdown of internal office events and meetings. • Coordinate meeting-room and facilities requirements. • Provide hands-on support for various office initiatives as needed. • Work collaboratively with internal stakeholders to maintain a professional, organized and welcoming workplace. Qualifications & Experience • University degree and/or college diploma in a related discipline preferred. • 5+ years of administrative experience. • 2–3 years of facilities coordination experience. • Previous reception/front-office experience within a professional corporate environment is strongly preferred. • Strong experience coordinating with vendors, contractors, landlords or property management. • Experience processing invoices, purchase orders and/or vendor documentation. • Proficiency with Microsoft Outlook, Word, Excel and PowerPoint. • Oracle experience is considered an asset. • AutoCAD experience is considered an asset. • Strong organizational and time-management skills. • Excellent verbal and written communication skills. • Demonstrated ability to prioritize multiple requests and responsibilities. • Professional, polished and customer-service focused. • Comfortable working independently while coordinating with multiple internal and external stakeholders. • Able to adapt quickly to changing priorities in a fast-paced office environment. Ideal Candidate The ideal candidate is someone who combines the professionalism and interpersonal skills required for a corporate reception environment with hands-on facilities and administrative experience. You are proactive, organized and comfortable taking ownership of day-to-day office issues. You can communicate confidently with employees, senior stakeholders, vendors, contractors and property management, and you are equally comfortable greeting a visitor, processing an invoice, coordinating a maintenance request or helping prepare the office for an event. Interview Process This is an urgent requirement with a targeted start date of October 13, 2026. Qualified candidates should be prepared for a quick interview and selection process: