Administrative Executive

About the role We are seeking an Administrative Executive to join Jones Lang LaSalle Property Consultants Pte Ltd in the Paya Lebar East Region on a full-time basis .

This role is crucial to the smooth operation of our office, providing essential administrative support that enables our teams to focus on delivering exceptional property consulting services.

As an Administrative Executive, you will be the backbone of our office operations, ensuring efficient workflows, managing communications, and supporting our consultants and management in their day-to-day activities.

Key responsibilities Manage general office administration tasks including scheduling, correspondence, filing and record-keeping Provide support to consultants and management by arranging meetings, preparing documentation and coordinating office logistics Handle incoming and outgoing communications via telephone, email and other channels, ensuring prompt and professional responses Maintain office facilities and coordinate with vendors for maintenance, supplies and general upkeep Assist with client reception and visitor management, creating a welcoming office environment Organise and coordinate office events, meetings and conference arrangements as required Manage office supplies inventory and arrange procurement of necessary materials Support financial administration including invoicing, expense reporting and payment processing Assist with data entry, document preparation and general clerical duties Maintain confidentiality and handle sensitive information with discretion What we're looking for Secondary education or equivalent qualification, with relevant post-secondary training in business administration or office management preferred Proven experience of 2-4 years in an administrative or office support role, ideally within a corporate or professional services environment Strong organisational and time management skills with the ability to prioritise multiple tasks effectively Excellent written and ver