Certified Payroll Specialist

Position Overview The Certified Payroll Specialist will prepare, submit, and track certified payroll reports for all prevailing wage projects across the company. With training and experience, the role will expand to include prevailing wage project setup in Vista and progress toward full payroll processing capabilities.

This role supports all major payroll functions. The Certified Payroll Specialist will report directly to the Payroll Manager and will operate in a fully remote work environment. This individual must be flexible and willing to work extended hours as needed.

What You'll Do

Certified Payroll Reporting: Prepare certified payroll reports (e. g. , WH-347 forms) according to federal, state, and local regulations Submit certified payroll reports to project owners, audit firms, general contractors, government agencies, or elsewhere as required using online compliance systems (e. g.

, LCP Tracker, Dili, Empact, Reunion) Respond promptly to inquiries from auditors, project owners, or general contractors regarding submitted reports Work closely with Payroll, Apprentice Program Manager, and Project Management to ensure wage/classification accuracy and timely submission of documents Communicate with Project Management regarding corrections, missing information, or documentation needed for compliance issues and corrections as needed Ensure compliance with Davis-Bacon, state prevailing wage laws, and project-specific wage determinations Maintain detailed electronic filing systems for certified payroll reports, wage determinations, and supporting documents Verify documentation for apprentice participation when applicable Prepare and submit amended certified payroll reports for errors such as inaccurate pay rates, improper fringe rate allocations, or misclassified labor Assist estimators and project managers with evaluating wage determinations for prospective projects to quantify estimated payroll costs to be incorporated into a bid Internally review payroll records for co