Administration Assistant

Job overview 2x 30.0 hours Part time, Permanent (OR 1x 37.5hrs Full time, Permanent & 1x 22.5hrs Part time, Permanent) Some flexibility possible with consideration given to those seeking part-time work and able to offer regular working patterns across our standard hours of delivery (Mon-Fri, 8am-4pm). This is an opportunity to work in the Administration team in the Community Equipment Service in Worcestershire. We are looking for an enthusiastic and motivated individual to join our team in our busy and well-established service. Worcestershire Community Equipment Service provides essential equipment to people in their homes. This role is imperative to the efficient operation of this service and involves high levels of communication with patients and their families, and the clinical teams who refer into our service. We are committed to providing you with the resources you need to develop and progress a long-term career in the NHS. If you would like to informally discuss if this is the right role for you or arrange an informal visit, please contact the Recruiting Manager. Applicants must read the attached guidance notes before submitting your application for full understanding of Trust requirements. Advert The role will involve a variety of administrative tasks as set out in the job description and is based in a warehouse environment. Working closely with both the administration and warehouse teams, duties will include dealing with telephone and personal callers to the service, arranging deliveries/collections, supporting warehouse processes and general office housekeeping tasks. Responsibilities will include maintaining full computer records as required. Some manual handling tasks may be required. The applicant will be expected to have good interpersonal and IT skills and be willing to learn and develop within the team. Full training on all systems will be provided. Working for our organisation At Herefordshire and Worcestershire Health and Care NHS Trust, we are working together to deliver outstanding care. We run community hospitals and community health services across Worcestershire and provide mental health and learning disability services across both Herefordshire and Worcestershire. Our people (all 4500+ of them) provide services for people of all ages, experiencing both physical and/or mental health conditions from over 100 sites. We will support you to thrive; offer flexible working options for a great work-life balance, help you fulfil your ambitions, and empower you to make positive changes within your team or service. We value diversity and encourage applications from people of all backgrounds, cultures, and ethnicities. What we offer; • 27 days leave plus bank holidays, increasing up to 33 days with long service • Generous NHS pension and enhanced pay when you work unsocial hours • Flexible and agile working opportunities • Great maternity, paternity, and adoption support • Wide range of supportive staff networks • Health and wellbeing opportunities If you would like to know more, please visit our website Staff benefits | Herefordshire and Worcestershire Health and Care NHS Trust Sharing your data - As a data controller we may sometimes need to process your data to pursue our legitimate business interests, for example to request a survey from you (optional), to support the Trusts understanding of where you gained interest in working for the Trust. Detailed job description and main responsibilities Duties will involve answering calls and emails, from both clinicians referring into the service and patients and their families with enquiries about equipment provided by the service, in a compassionate and professional manner. All enquiries should be dealt with efficiently, providing advice and signposting to alternative services for further support where appropriate. Supporting the referral pathway for prescribed equipment, arranging deliveries and collections of equipment. Supporting clinicians and others who attend the site to collect equipment. Maintaining full computer records on the Equipment Service IT system (ELMs). Booking equipment out for delivery and collection and data inputting to the system. Work collaboratively with the admin team to ensure all aspects of the service are maintained For full details of the duties and criteria for the role please refer to the job description and person specification attached.