Contract Administrator

Position Overview We are seeking an experienced and detail-oriented Contract Administrator to join our growing team. This role is critical to ensuring smooth project execution by managing contracts, change orders, and compliance processes from start to finish.

As the key point of contact for all contract-related matters, you will work closely with internal leadership, external clients, legal counsel, and insurance teams to ensure all documentation is accurate, organized, and completed on time.

The ideal candidate is proactive, highly organized, and brings strong communication skills to follow up persistently and resolve outstanding tasks without being prompted.

This is a role where nothing should slip through the cracks — and where the right person takes real ownership of every contract from initiation through execution.

Key Responsibilities

Contract Management & Oversight Oversee contracts with general contractors and vendors, ensuring accuracy, compliance, and proper documentation throughout the contract lifecycle Track the progress of contracts, send them out for review or signature, and follow up with internal team members and external parties to ensure timely completion Maintain clear and organized records of contract progress to eliminate ambiguity, reduce delays, and provide leadership with a current picture of all open items Serve as the primary point of contact for all contract and compliance-related inquiries from internal and external stakeholders Change Order Tracking Monitor and track general contractor change orders across active projects Ensure timely follow-up on all pending change orders to avoid project delays or cost exposure Maintain organized records of all change order activity and communicate status to the relevant internal team members proactively OCIP / CCIP Insurance Program Management Manage Owner-Controlled Insurance Program (OCIP) and Contractor-Controlled Insurance Program (CCIP) processes Coordinate subcontractor enrollment into applic