Purchasing Executive

Job Responsibilities Purchasing & Order Management Handle day-to-day purchasing activities, including sourcing, quotation comparison, price negotiation, and issuance of purchase orders. Follow up on purchase orders to ensure timely delivery, correct quantities, and required quality standards.

Manage order changes, delivery delays, shortages, and other purchasing-related issues. Supplier Management Source, evaluate, and maintain suitable suppliers based on price, quality, delivery performance, and service. Build and maintain good working relationships with existing and potential suppliers.

Coordinate quotations, commercial terms, payment terms, and other supplier-related matters. Cost & Price Management Conduct price comparisons and purchasing cost analysis to identify cost-saving opportunities.

Negotiate with suppliers to achieve competitive pricing while maintaining required quality and delivery standards. Maintain accurate purchasing price records and provide relevant information for budgeting and cost analysis.

Inventory & Demand Coordination Coordinate with warehouse, operations, sales, and other departments on purchasing requirements and inventory levels. Plan purchases according to stock levels, consumption, and operational requirements to minimize shortages and excess inventory.

Support urgent purchasing requirements to ensure smooth business operations. Purchasing Documentation & System Maintenance Prepare and maintain purchase orders, quotations, contracts, delivery documents, and other purchasing records.

Ensure supplier, pricing, order, and delivery information is accurately maintained in the company system. Coordinate with Finance on purchase orders, goods receipts, invoices, and payment-related matters.

Cross-Department Coordination Liaise with requesting departments to confirm specifications, quantities, budgets, and delivery requirements. Coordinate with Finance, Warehouse, Operations, and other relevant departments throughout the purchasing process.