US Accounting -Accounts Payable Executive

: Job Summary We are looking for a detail-oriented Accounts Payable Executive – US Accounting to manage vendor invoices, outgoing payments, reconciliations, and AP-related accounting activities for the US process. The ideal candidate should have strong knowledge of US Accounts Payable, invoice processing, three-way matching, vendor reconciliation, payment processing, and month-end closing . The role requires excellent attention to detail and the ability to communicate effectively with US-based vendors, clients, and internal stakeholders. Key Responsibilities Accounts Payable Management • Review, verify, and process vendor invoices accurately and within defined timelines. • Ensure invoices comply with company policies and approval requirements. • Perform three-way matching of Purchase Orders, receiving reports, and vendor invoices. • Maintain accurate AP records and ensure timely processing of vendor payments. • Monitor Accounts Payable aging and ensure timely settlement of outstanding balances. • Identify opportunities to utilize available vendor discounts. Payment Processing • Schedule and process payments for US vendors through: • ACH • Wire Transfers • Electronic Payments • Check Runs • Ensure payments are processed accurately and within agreed payment terms. • Maintain proper approval trails and payment documentation. Vendor Management & Reconciliation • Communicate with US vendors through email and calls to resolve invoice discrepancies and payment-related queries. • Follow up with internal teams for missing documentation and approvals. • Perform regular vendor statement reconciliations . • Investigate and resolve differences between vendor statements and accounting records. • Maintain strong vendor relationships through timely and professional communication. Month-End & Accounting Support • Assist with month-end closing activities. • Prepare and record expense accruals . • Perform AP ledger reconciliations. • Ensure outstanding invoices and liabilities are properly accounted for. • Support the finance team with AP-related reports and analysis. Compliance & Documentation • Maintain accurate digital records of AP transactions and supporting documents. • Maintain vendor tax documentation, including W-9 and W-8 forms . • Ensure proper approval documentation and audit trails are maintained. • Support internal and external audits by providing required AP records, reports, and documentation. Required Skills & Competencies • Strong understanding of US Accounts Payable and accounting processes . • Good knowledge of US accounting principles and sales tax concepts . • Hands-on experience with invoice processing and three-way matching . • Strong understanding of AP aging, vendor reconciliation, and payment processing. • Experience handling US vendors and international stakeholders. • Strong analytical and problem-solving skills. • Excellent attention to detail and accuracy. • Strong written and verbal English communication skills . • Advanced knowledge of MS Excel . • Ability to work independently and manage multiple priorities. Qualifications & Experience • Bachelor's degree in Accounting, Finance, Commerce , or a related field. • 1–3 years of experience in Accounts Payable, US Accounting, or a similar accounting role. • Experience in a US Accounting / KPO / BPO / Accounting Outsourcing environment will be preferred. • Experience with ERP/accounting platforms such as NetSuite, Salesforce, or similar systems is preferred. • Experience working with US vendors or clients will be an added advantage. Preferred Candidate Profile The ideal candidate should be: • Detail-oriented and highly organized. • Strong in US AP processes and vendor accounting . • Comfortable handling invoice volumes and payment deadlines. • Confident in communicating with US vendors and internal stakeholders. • Proactive in identifying and resolving discrepancies. • Strong in reconciliation and documentation. • Comfortable working permanently in the US night shift . • Able to work effectively in a fast-paced, process-driven environment. Experience : 1 - 3 Timing : 6:00 PM – 3:30 AM Working Shift : Day Shift (Onsite) Job Type : Full Time Category : US Accounting Salary : Best in industry Skills : Excellent Communication,US Accounting Keywords : US Accounts Payable | US AP | Invoice Processing | Three-Way Matching | Purchase Orders | Vendor Management Interested candidates kindly share your resume on hireforce@vrecruitfirst.com or WhatsApp on 9898297925