Executive Assistant

This is a remote position. Our client is looking for an Executive Assistant to provide high-level administrative and operational support to senior executives in a dynamic, fast-moving organization.

They operate in the commercial real estate media and information space, providing daily industry news, market updates, conferences, and marketing solutions for professionals across the sector. This role is ideal for someone highly organized, proactive, tech-savvy, and confident supporting executive-level priorities.

The right candidate will help manage calendars, communications, meetings, documents, research, client interactions, and special projects while maintaining a high level of confidentiality and professionalism.

Responsibilities

Provide comprehensive administrative support to senior executives. Support the company’s values, vision, and mission through professional and reliable work. Manage executive calendars, including internal meetings, external meetings, conferences, and events.

Schedule, coordinate, and prepare materials for meetings, calls, and executive activities. Prepare, format, review, and organize documents, reports, and presentations. Ensure written materials are accurate, consistent, polished, and aligned with company standards.

Conduct research, gather information, compile data, and prepare summaries or reports to support executive decision-making. Coordinate meetings and events, ensuring all required resources, materials, and logistics are ready. Serve as a key point of contact between executives and internal or external stakeholders.

Handle incoming and outgoing client calls, answer questions, provide information, and maintain a high level of customer service. Protect confidential information, sensitive documents, and private business matters. Manage administrative tasks and special projects as needed.

Work independently while staying aligned with executive priorities and company needs. Adapt quickly to changing priorities in a fast-paced environme