FINANCIAL OPERATIONS ADMINISTRATOR

A well established and prominent financial institution is seeking to hire a Financial Operations Administrator. Your: Education: • Degree in Business, Finance, or Investment Management or similar Experience Required: • Minimum of 3 years' experience within a LISP environment Will enable you to: Duties: The role will assist the Head of Operations to ensure • Timeous and accurate completion of routine administrative and operational tasks. • Support for continuity and operational resilience by reliably handling repeatable, first-line processes. • Segregation of duties is maintained, with preparatory work reviewed, checked, and released by senior team members. • A solid operational foundation is built to support the candidate's growth into a more senior operations role over time. Responsibilities: Transaction Processing & Settlement Support • Assist with the preparation and capturing of trade instructions. • Support daily bulk operations processing. • Assist with capturing model portfolio instructions and income distribution data for review. • Preparation of fund ballots and mergers and testing. Reconciliation Support • Assist with the preparation of daily and monthly bank account reconciliations and perform initial reconciliations. • Support AvL reconciliation data-gathering and initial identification of exceptions and escalating issues to the Head of Operations. • Maintain reconciliation working papers and records in accordance with internal controls and audit requirements. • Liaise with stakeholders to resolve discrepancies. Payment Processing Support • Assist with preparing adviser, administration and tax payment batches for review and authorisation. • Support the preparation of client withdrawal and premium documentation, ensuring required information is complete before submission for approval. • Maintain accurate payment records in accordance with internal controls and audit requirements. Regulatory & Tax Reporting Support • Assist with gathering and organising information required for regulatory and tax reports. • Support the preparation of data for annual and interim tax certificates (IT3a, IT3b, IT3c, IT3s, IT3f, IRP5) under supervision. • Assist with basic CRS/FATCA data preparation tasks. • Help respond to routine, non-complex tax-related queries, escalating more complex queries to the Head of Operations. System Enhancements & Operational Risk Support • Participate in the testing of system enhancements, platform upgrades, and new product implementations, as directed. • Identify and report potential operational risks or processing errors promptly to the Head of Operations • Assist with maintaining and updating documented standard operating procedures (SOPs) for recurring processes. Operational & Administrative Support • Respond to routine operational queries from internal teams, advisers, and clients within agreed service levels, escalating more complex queries. • Provide general administrative support to the Head of Operations. • Assist with liaison to third-party service providers, custodians, and vendors under guidance.