Administrative Assistant

Roles & Responsibilities Our client is looking for a meticulous and proactive Administrative Assistant to support daily operations by managing administrative, financial, and HR tasks, ensuring the smooth running of the business.

Responsibilities

Prepare, review, and record sales invoices accurately and promptly Maintain petty cash, cash registers, and reconcile daily cash and bank deposits. Monitor and verify discounts, gift vouchers, and customer promotions. Manage customer follow-ups, track daily usage times, and update customer records.

Process employees’ overtime claims, allowances, leave applications, and medical certificates. Maintain and reconcile general ledger, cash book, bank book, and journal entries. Record and monitor staff loans and advances with proper documentation.

Prepare financial statements, including balance sheets, profit & loss, and shareholder reports. Calculate monthly and yearly depreciation of fixed assets. Support onboarding and offboarding processes for employees. Respond to emails, escalate critical information, and file documents systematically.

Conduct cost and efficiency analyses to support management decisions. Review and analyse inventory costs, including raw materials, packaging, labour, and overheads. Maintain an organised filing system for financial and administrative documents.

Provide ad hoc financial data and reports as required by management or directors.

Requirements

Relevant administrative or accounting experience preferred Strong organisational and communication skills Proficient in MS Office and accounting software Attention to detail and ability to multitask effectively. Trinity Pass Lic no 25C2784