Executive Assistant - London

Key Responsibilities Daily Administration • Proactive diary management and regular communication of updates • Prioritise work and projects against time and importance through exercise of judgment and consultation with line managers as may be required • Coordinate travel and accommodation, book flights, cars, rail tickets etc in line with company policies • Produce documents such as letters, proposals and presentations from drafts to a high level of presentation, accuracy and timeliness using various MS Office packages and house formatting styles • Become familiar with the main themes and products to develop confidence in managing the arranging of meetings with clients • Develop rapport with clients and their PAs to further develop the client relationships • Maintain and update the list of contacts and business activities in address book and in firm’s CRM system • Work in close collaboration with the firm’s PA team and office managers in other offices • Provide support to the firm’s events, in particular Investor Allstars, one of GP Bullhound’s flagship events Role competencies • Absolute confidentiality is required at all times • Ability to communicate with a wide range of stakeholders including clients and colleagues at all levels • Ability to prioritize and action a high volume of high priority tasks in an extremely fast paced environment Previous experience and qualifications • Proven experience as a executive assistant is required • Events experience desirable • Social media skills and experience required • Advanced IT skills, including MS Word, Excel, PowerPoint and Outlook required • Fluency in English is required, another European language is desirable