IT Executive Assistant

The Executive Assistant, Information Technology provides high-level administrative and coordination support to the Chief Information Officer and the IT leadership team. This is a fully remote, shared role: primary support to the CIO, with direct support to designated IT and Training leaders.

The position balances competing priorities across multiple principals, exercises discretion with confidential information, and keeps the department’s calendar, communications, and operations running.

Ideal candidates have proven experience supporting senior executives, strong written and verbal communication skills, and the ability to work well across organizational boundaries while managing confidential information.

Key Responsibilities

Manage the CIO’s calendar and coordinate scheduling across designated IT and Training leaders, proactively resolving conflicts, protecting focus time, and organizing recurring leadership meetings, including monthly Senior Leadership Team sessions.

Prepare meeting agendas, capture and distribute notes, track action items, and follow up on outstanding deliverables to ensure timely completion. Draft, edit, and manage correspondence on behalf of the CIO and designated leaders; triage incoming requests and direct them to the appropriate stakeholders.

Coordinate domestic and international travel arrangements, develop detailed itineraries, and process expense reports for the CIO and designated leadership team members.

Support contract administration, vendor onboarding, and renewal processes in partnership with procurement teams; monitor key dates and route documentation for review and approval.

Maintain departmental records, distribution lists, organizational charts, and shared documentation, ensuring accuracy, version control, and appropriate access permissions.

Monitor deliverables, milestones, and deadlines across IT initiatives; coordinate cross-functional collaboration and provide leadership with clear visibility into project status and progress.