Admin Controller

Reference: CPT006745-CS-2 Admin Controller – Northern Suburbs, Cape Town Join a Fast-Paced, Service-Driven Business Environment Our client, a well-established and growing operations-focused business based in the Northern Suburbs, is seeking a highly organised and proactive Admin Controller to join their team. This role is ideal for someone who thrives in a structured yet fast-moving environment, enjoys taking ownership, and has a strong ability to balance administration, operations, and customer service. If you are detail-oriented, solutions-driven, and enjoy being at the centre of daily operations—this opportunity offers real responsibility and the chance to make a meaningful impact.Duties & ResponsibilitiesKey Responsibilities • Manage daily billing processes, including preparing invoices, processing quotes, and ensuring accurate account updates • Follow up on outstanding accounts, resolve queries, and maintain up-to-date customer records • Administer contracts and ensure all documentation is accurately captured and filed • Coordinate communication between internal teams, clients, and external service providers to ensure seamless operations • Monitor daily activities and proactively address operational challenges to maintain service efficiency • Compile reports, schedules, and operational summaries for management • Track the movement and availability of assets, ensuring accurate allocation and usage • Liaise with field teams and service providers to ensure equipment is maintained and available as needed • Take ownership of periodic stock takes and ensure asset records are accurate • Handle incoming calls and emails professionally, ensuring prompt and effective responses • Maintain organised filing systems and general office administration processes • Ensure company systems and mobile devices remain operational and connected • Adhere to company policies, procedures, and confidentiality standards at all times Minimum Requirements • Matric / Grade 12 • Relevant diploma in Accounting, Business Administration, or similar • 3–7 years’ experience in an administrative or operational support role • Strong working knowledge of Microsoft Office (Excel, Word, Outlook) • Proven ability to manage multiple tasks and prioritise effectively • Excellent communication and organisational skills • Ability to work independently with minimal supervision • Advantageous • Experience with billing processes or working with structured schemes • Exposure to asset tracking or logistics coordination Apply: Craig@personastaff.co.za Persona Staff (PTY) Ltd is POPIA compliant.