Administrator

Job overview We are Trafford Local Care Organisation - an exciting, public-sector organisation bringing together NHS community health services and adult social care services in Trafford. We’re driven by the aim of improving the health of local people in Trafford by working across organisational boundaries. Our community healthcare teams in adults and children's services are employed by Manchester University NHS Foundation Trust and deployed to us, linking closely with our colleagues in Trafford Local Care Organisation. Our teams work as one and together we will make a massive difference to the health of people in Trafford. The continued development of integrated working has created an opportunity to support two new areas of work. In this role, you will work closely with Strategic Neighbourhood Leads to support the implementation and delivery of Neighbourhood Leadership Teams (NLTs). You will also work with Care Navigators to co-ordinate weekly neighbourhood multidisciplinary team meetings The team are based across the West, South, Central and North Trafford localities. The administration position will be based at Trafford Town Hall. Talbot Rd, Stretford, Manchester M32 0TH. Hours: 8.30am to 4.30pm or 9.00am to 5.00pm Advert To support the Strategic Neighbourhood Leads and Care Navigators with general administration duties, photocopying, scanning, filing, preparing documents and ensuring information is handled accurately and in line with service requirements. Arrange multidisciplinary team (MDT) and monthly leadership meetings, preparing and compiling patient lists, agendas and supporting documents. Accurately record discussions, type and circulate minutes, and ensure agreed actions are documented and shared with relevant colleagues. Book meeting rooms across the four neighbourhoods, ensuring that each venue is suitable for the purpose of the meeting and that any associated booking arrangements or payments are completed accurately and in a timely manner. Attend in person monthly leadership meetings as required, supporting the smooth running of each meeting by preparing refreshments where appropriate, recording attendance, assisting with any administrative tasks and ensuring relevant information is captured and shared with colleague. Following up on actions. Attend weekly MDT meetings virtually via Microsoft Teams, record key discussions, transcribe and prepare minutes, and circulate them to relevant colleagues. This includes attending and supporting four MDT meetings each week. Order, monitor and maintain levels of equipment, medical supplies and stationery, ensuring stock is available to support the smooth running of the service and escalating any shortages or issues as required. Working for our organisation Join Manchester University NHS Foundation Trust (MFT), the largest provider of specialist services, and our Oxford Road Campus in Manchester, the largest health academic campus in Europe – a great place to shape your career. With a workforce of over 30,000 colleagues, we work together to deliver exceptional care to more than 1 million people every year. Behind every patient cared for are people like you - keeping services running smoothly, supporting clinical teams, and helping create safe, welcoming environments for patients and our people alike. At MFT, we believe in the power of teamwork, respect, and inclusion. Our People Plan reflects our commitment to making MFT a place where everyone feels they belong, where your ideas are heard, and your contribution is truly valued. Join us and work smarter with our digital technology and thrive in a collaborative culture that empowers you to deliver your best to ensure that your work behind the scenes creates seamless, high-quality care and exceptional patient outcomes. Whether you're just starting out or looking to grow, we offer clear pathways for development and a culture that supports your wellbeing, ambition, and success. Everything you do makes a real difference to the lives of others. At MFT, your role matters, your impact is real, and you’re part of something bigger from day one. Detailed job description and main responsibilities IMPORTANT CANDIDATE INFORMATION To find out more about the key responsibilities and the specific skills and experience you’ll need for this role, take a look at the Job Description & Person Specification attachments under the ‘ Documents to download’ heading. Explore ‘Inside MFT – Your Candidate Place’ To help you feel confident, prepared and fully informed before you apply, we invite you to explore Inside MFT – Your Candidate Place . This welcoming one‑stop hub gives you a real sense of who we are, what we stand for, how we reward and support you, and the many ways we care for you as you care for others. You’ll also find practical hints and tips for submitting a great application, along with the essential information you need to know before you apply. To access ‘ Inside MFT – Your Candidate Place’ , simply click on the relevant PDF document under the ‘ Documents to download’ heading and once opened, you can either scan QR code or click on the link provided. Closing vacancy listings early We welcome applications from a wide range of backgrounds and experiences. To help us manage applications fairly and give each one the time it deserves, our adverts may close early if we receive a high level of interest. Early applications are therefore encouraged. Diversity Matters MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below. Use of Artificial Intelligence (AI) in your application Here at Manchester University NHS Foundation Trust, we’re proud to be ALL HERE FOR YOU, for our patients, our communities, and each other. As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your application, especially personal statements and responses to role specific questions is written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone. Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive. We look forward to receiving your application. Disclosure and Barring Service (DBS) check As part of our commitment to safeguarding patients and staff, many roles at Manchester University NHS Foundation Trust (MFT) require a Disclosure and Barring Service (DBS) check. This is a standard process across the NHS and helps us ensure a safe environment for everyone. What is a DBS Check? A DBS check is a background check that reveals any criminal convictions, cautions, reprimands, or warnings. The level of check required depends on the role: Standard DBS : Checks for spent and unspent convictions, cautions, reprimands, and final warnings. Enhanced DBS : Includes the above, plus any additional information held by local police that’s considered relevant to the role. Enhanced with Barred Lists: Includes all of the above, plus checks against the children’s and/or adults’ barred lists. Who Needs a DBS Check Most roles involving direct patient contact, working with children or vulnerable adults, or access to sensitive information will require