Team Secretary - London

The Team Assistant plays a key role in supporting a small team of 3-4 Partners and Consultants, ensuring the smooth day-to-day running of the team and providing high-quality administrative support. The successful candidate will be highly organised, proactive, and service-oriented, with excellent attention to detail and the ability to manage multiple priorities. They will act as a central coordination point for the team, supporting diary management, meeting coordination, travel arrangements, document preparation, expenses, and general team administration. This role requires a professional, approachable individual who enjoys working collaboratively, providing excellent internal and external customer service, and ensuring that Partners and Consultants can focus on delivering exceptional client outcomes. Key Responsibilities Team & Administrative Support • Provide day-to-day administrative support to a team of 3-4 Partners and Consultants. • Act as a central point of contact for administrative queries and requests. • Coordinate diaries, schedule meetings, and manage appointments across multiple stakeholders and time zones. • Arrange travel and itineraries. • Update distribution lists and coordinate internal and external communications as required. • Provide administrative support for team projects and initiatives. • Support colleagues across the wider administrative team when required, including holiday and absence cover. Meeting & Event Coordination • Organise internal and external meetings, conference calls, and virtual meetings. • Book meeting rooms and ensure appropriate technology, catering, materials, and supplies are arranged. • Prepare meeting packs, presentations, and supporting documentation. • Welcome clients and visitors where required, ensuring a professional and positive experience. • Assist with onboarding and orientation activities for new team members. Business & Operational Support • Prepare and submit expense claims, ensuring accuracy and compliance with company policies. • Support project administration by assisting with project setup, documentation, and tracking activities. • Maintain accurate records and databases, ensuring data is kept up to date. • Assist with timesheet administration and reporting where required. • Handle confidential and sensitive information with discretion and professionalism. Skills & Experience Essential • Previous experience in an administrative, team assistant, coordinator, or secretary position. • Experience supporting multiple stakeholders within a busy professional services or corporate environment. • Strong organisational skills with the ability to manage competing priorities and deadlines. • Excellent attention to detail and quality standards. • Strong written and verbal communication skills. • High level of proficiency in Microsoft Office, including Outlook, Word, PowerPoint, and Excel. • Ability to work independently while also being a collaborative team player. • Strong customer service mindset with a proactive and flexible approach. • Professional, confident, and personable manner. Desirable • Experience supporting Partners, Consultants, or senior professionals within a professional services environment. • Experience processing expenses and invoices. • Knowledge of SAP, Salesforce, Workday, or similar business systems. • Experience coordinating international travel and meetings across multiple time zones. This role would suit an experienced Team Assistant, Team Secretary, Office Coordinator, or Team Administrator who enjoys supporting a group of professionals in a fast-paced and collaborative environment.