HR Administrator

IntroductionGMPT is seeking a highly organised and detail-oriented HR Administrator to provide comprehensive administrative and operational support across the Human Resources function. The successful candidate will play a key role in maintaining HR systems, employee records, payroll coordination, recruitment administration, training administration, compliance activities, and reporting requirements.Duties & Responsibilities Recruitment, Interviews and Onboarding • Coordinate and schedule interviews with candidates and hiring managers. • Facilitate onboarding activities and employee induction processes. • Enrol employees onto biometric time and attendance systems. • Ensure the accurate creation, maintenance and filing of employee records. • Assist in delivering a positive candidate and onboarding experience. • Payroll Administration and Coordination • Verify payroll documentation for accuracy and completeness before submission. • Process payroll-related changes within prescribed deadlines. • Manage employee payroll-related queries, including: • Banking detail changes • Payslip enquiries • Employee status changes • Medical aid amendments • Employee terminations • UI19 documentation • Monitor and report on overtime expenditure and payroll-related costs. • Ensure payroll deductions and employee benefits are accurately processed. • Support payroll compliance and process improvement initiatives. Employee Records and HR Information Systems • Maintain accurate and up-to-date employee records and personnel files. • Ensure all employee documentation is complete, accurate and confidential. • Maintain HR templates, job descriptions and standardised documentation. • Support the continuous improvement of HR systems and administrative processes. • Update employee beneficiary and dependant information as required. • Training and Development Administration • Coordinate employee training and development programmes. • Maintain training records, attendance registers and supporting documentation. • Assist with Skills Development reporting requirements, including ATR and WSP submissions. • Support the scheduling and administration of learning and development initiatives. • Coordinate compliance-related training and certification renewals. • Time and Attendance Administration • Monitor employee attendance and timekeeping records. • Review clocking reports and investigate discrepancies. • Maintain accurate leave balances. • Prepare and distribute attendance and clocking reports. • Support managers with attendance-related information and reporting. • Ensure all timekeeping activities support accurate payroll processing. • Casual Labour Administration • Enrol casual employees on clocking systems. • Monitor and verify attendance records for casual labour. • Produce weekly attendance and clocking reports. • Reconcile attendance records against supplier invoices. • Verify labour supplier invoices before payment processing. • Maintain accurate records for audit and compliance purposes. • Employee Relations and HR Support • Respond to employee HR-related queries. • Provide guidance on HR policies, procedures and practices. • Coordinate HR meetings and compile meeting minutes where required. • Provide administrative support to the HR Business Partner. • Promote professional and effective communication with all stakeholders Compliance, Governance and Reporting • Support HR compliance with legislation, company policies and governance requirements. • Coordinate exit medical examinations and employee offboarding processes. • Process termination-related documentation. • Assist with audit preparation and compliance reporting. • Maintain accurate statutory and HR records. HR Reporting and Administration • Prepare workforce headcount reports. • Compile monthly overtime and leave reports. • Process employee changes, promotions and benefit updates. • Maintain HR reporting databases. • Consolidate workforce information for management reporting. • Support general HR administrative requirements. • Continuous Improvement • Identify opportunities to improve HR processes and administrative systems. • Drive efficiencies through proactive problem-solving and process optimisation. Desired Experience & Qualification Qualification / s • Higher Certificate in Human Resource Management. • Relevant Diploma or Degree in Human Resource Management will be advantageous. Experience • Minimum 2-3 years' experience in an HR Administration or HR Support role. • Exposure to payroll administration and time and attendance systems. • Understanding of South African labour legislation and Employment Equity requirements. • Experience working with HR information systems and reporting. Competencies and Skills • Strong attention to detail and accuracy. • Excellent organisational and administrative abilities. • Strong interpersonal and communication skills. • Ability to handle confidential information with discretion. • Proactive, self-motivated. • Ability to prioritise tasks and perform effectively under pressure. • Sound problem-solving and analytical skills. • High levels of integrity and professionalism. Please note that the position has been opened to internal and external candidates. Applications close 17 September 2026. Due to the volume of applications received, only shortlisted candidates will be contacted. If you have not received feedback from us within three (3) weeks after the closing date, please consider your application unsuccessful.