Executive Assistant - Part Time

About the opportunity An exciting opportunity is available for an experienced Executive Assistant - Part Time to join a professional services firm with a national reach. This is a part-time role supporting a senior partner based in Burleigh Heads who works across a national client base and regularly travels between offices. You'll play an important role in keeping a busy executive organised, while also contributing to the wider administration function across the business. The ideal candidate will be highly organised, proactive and comfortable working with confidential information in a fast-paced, professional environment. About the role Working closely with a senior partner, your responsibilities will include: • Managing a busy and complex diary, including meetings, appointments and Teams/Zoom calls • Coordinating domestic travel, including flights, accommodation, transfers and car hire • Anticipating upcoming requirements and ensuring the executive is well prepared for meetings and travel • Managing emails and correspondence, including prioritising and following up where required • Preparing confidential documents, correspondence and meeting materials • Processing timesheets, expenses and other administrative requirements with a high level of accuracy • Coordinating catering, events, functions and meetings • Providing general administrative support to the local Gold Coast based team (2 ppl) • Working collaboratively with the broader national administration team and assisting with shared administrative tasks as required • Supporting a range of time-sensitive and highly regulated professional services activities About you We're looking for an experienced EA who enjoys being the person who keeps everything moving. You will ideally have: • Previous experience as an Executive Assistant, ideally within professional services, financial services, legal, accounting, property or another corporate environment • Strong diary and travel management experience • Excellent Microsoft Office skills • Confidence using Microsoft Teams, Zoom and other digital workplace tools • Exceptional attention to detail and accuracy • Strong written and verbal communication skills • The ability to handle confidential and commercially sensitive information with discretion • Excellent organisational skills and the ability to prioritise competing deadlines • A proactive approach - you naturally think ahead rather than simply wait for instructions • The confidence to work autonomously and use sound judgement • A professional, personable and down-to-earth communication style Experience in insolvency, restructuring, accounting, audit, tax, legal or other professional services would be advantageous, but is not essential. Working arrangements This is a part-time position of approximately 27.5-30 hours per week. The business is open to flexible arrangements and open to how the part-time working week is set. The position will initially involve a higher level of face-to-face interaction to build relationships and understand the business and responsibilities. What's on offer • Part-time hours with genuine flexibility • Gold Coast location in Burleigh Heads • Opportunity to work closely with senior leadership • Supportive and collaborative professional services environment • Variety across executive support and broader administration • National team environment • Additional 10 days paid bonus leave (pro-rata) each year, on top of standard annual leave, with unused bonus leave paid out at the end of the financial year • A professional but relaxed workplace culture If you are interested further, please apply now or contact Crystal Lugge on 0410 448 699 or crystal.lugge@marsrecruitment.com.au for a confidential discussion.