Admin Executive (Office Operations)

We are looking for a reliable, organised and proactive Admin Executive to support the day-to-day operations of our Singapore office. This is a hands-on administrative role covering office coordination, front desk support, vendors, facilities, supplies, documentation and general employee administration.

You do not need to be an experienced HR professional. We are looking for someone who is responsible, detail-oriented, willing to learn and able to get things done independently.

Key Responsibilities

Office Administration Manage daily office operations and maintain a clean, organised and well-functioning workplace Welcome visitors and coordinate visitor access Prepare meeting rooms and ensure meeting equipment is ready Manage pantry supplies, stationery and office inventory Coordinate deliveries, couriers and general office requests Handle office access cards and building access arrangements Maintain administrative records, trackers and documents Facilities & Vendor Coordination Liaise with building management and external vendors Coordinate office repairs, maintenance and servicing Arrange air-conditioning extensions, handyman services and contractor access when required Follow up on quotations, appointments, invoices and service completion Keep track of recurring office renewals and important deadlines Support office parking, mobile lines and other corporate services Purchasing & Payment Administration Purchase office and pantry supplies Collect and organise invoices and receipts Prepare internal payment requests Maintain proper records of administrative expenses Follow up with vendors when required Employee Administration Prepare basic onboarding arrangements for new employees Coordinate office access cards, laptops/assets and welcome materials Update employee administrative records Assist with employee insurance enrolment and removal Support basic onboarding and offboarding administration File employment-related documents and maintain internal records Note: This is