Senior-Executive Assistant

Position Overview: We are seeking an experienced Executive Assistant to provide comprehensive administrative and operational support to the CXO team in Singapore.

This role requires a highly organised, discreet, and proactive individual who can manage complex schedules,coordinate travel, and ensure the smooth day-to-day operations of the executive office.

The candidate will also support company-wide flight and travel arrangements, working closely with internal teams and external vendors to ensure efficient, cost-effective travel management.

Key Responsibilities

● Calendar & Schedule Management

● Manage the CXO team's calendars, scheduling meetings, appointments, and events.

● Coordinate meetings for the executive team, ensuring efficient time management.

● Anticipate scheduling conflicts and proactively resolve them.

● Set up virtual and in-person meetings, including conference room bookings and technology setup. Travel & Logistics Management

● Arrange international and domestic travel for the CXO team, including flights, hotels, ground transportation, and visas.

● Develop detailed travel itineraries and provide pre-travel briefings.

● Ensure seamless travel experiences by anticipating and addressing logistical challenges. Expense & Financial Management

● Prepare, submit, and track expense claims for the CXO team. Meeting Preparation & Documentation

● Prepare agendas, meeting materials, and presentations for key meetings.

● Take minutes and follow up on action items to ensure accountability.

● Organise and maintain important documents, contracts, and reports. Administrative & Operational Support

● Act as a point of contact between the CXO team and internal and external stakeholders.

● Maintain confidentiality and handle sensitive information with discretion.

● Assist in special projects and ad-hoc tasks as assigned.

Requirements

● Bachelor's Degree in Business Administration or a related discipline.

● Minimum of 5 years of experience supporting VP-level executives a