RQ11450 - Information Management Specialist - Senior

Responsibilities: • Provide expert knowledge of information management best practices, approaches and trends as it relates to structured and unstructured information in support of Ministry and Cluster clients. • Thorough knowledge of the information lifecycle to provide practical information analysis, expertise and advice. General Skills: Experience in: • assessing and conducting business analyses to establish information management needs pertaining to different domains of information management (i.e., recordkeeping, access and privacy, etc.) • developing business cases pertaining to information management; • leading and/or coordinating information management-related initiatives; • providing advice, guidance and support for information management-related initiatives; • developing document management protocols, guidelines and best practices (e.g. business rules, naming conventions, version control, document labelling, etc.); • developing business and records classification schemes using functional classification; • assessing metadata requirements and developing metadata schema, standards, and management protocols; • assessing training and awareness needs, developing curricula and communications plans, and delivering training pertaining to information management awareness, concepts and principles to diverse audiences; • providing routine advice and guidance on information management concepts and principles • identifying Information Security and Privacy Classification requirements and their implementation in unstructured data applications; • collaborating with business analysts, business architects, business intelligence specialists, data architects, data conversion specialists, database administrators, information architects, project managers, training specialists, web specialists and any other individuals as required; • relationship management between ministry clients and the OPS I&IT organization; • supporting business and information architecture in defining information management needs and priorities; • participating in information management-related committees, working groups, etc.; • developing and tracking information management performance measures; • research and analysis skills as they pertain to information management-related environmental/jurisdictional scans, business and information architecture, legislation and policy documentation, business process mapping, maturity assessments, etc.; • planning and implementation of information management strategic goals and priorities; • able to lead or support the development of a privacy impact assessment (PIA) • Knowledge of and experience in applying recognized national and international standards in recordkeeping and information management; • Knowledge of methodologies, standards and principles of function-based classification of information; • Knowledge of controlled vocabularies including taxonomies and thesauri; • A team player with a track record for meeting deadlines. Desirable Skills: • Experience in developing business and records classification schemes using functional classification • Knowledge of Enterprise Content Management/Records and Document Management solutions Requirements Experience and Skill Set Requirements Information Management Expertise (40%) • Demonstrates knowledge of information management, information governance, records management, records retention, disposition, and information lifecycle management. • Demonstrates knowledge of information architecture, metadata management, taxonomy development, classification structures, and content management practices. • Demonstrates knowledge of information management best practices, standards, methodologies, and emerging trends related to structured and unstructured information. • Demonstrates experience supporting information management modernization, digitization, and records conversion initiatives. • Demonstrates experience conducting information inventories, records assessments, information classification, and data quality improvement activities. • Demonstrates knowledge of information governance requirements, privacy legislation (FIPPA), accessibility requirements (AODA), and applicable OPS standards. Technical and Analytical Skills (30%) • Demonstrates experience analyzing business requirements and translating them into information management solutions. • Demonstrates experience developing information management frameworks, metadata models, classification schemes, retention schedules, and governance processes. • Demonstrates experience supporting digitization, migration, and modernization of legacy records, documents, and repositories. • Demonstrates ability to assess information management risks, identify gaps, and recommend improvements. • Demonstrates experience working with document management, records management, case management, enterprise content management, or related information management solutions. Communication and Stakeholder Management Skills (25%) • Demonstrates strong verbal and written communication skills. • Demonstrates experience facilitating workshops, interviews, and discussions with business stakeholders and Subject Matter Experts (SMEs). • Demonstrates ability to prepare information management strategies, reports, recommendations, guidance materials, and business documentation. • Demonstrates ability to communicate information management concepts to technical and non-technical audiences. • Demonstrates ability to collaborate effectively with project teams, business stakeholders, records management specialists, business analysts, and technical resources. Public Sector Experience (5%) • Demonstrates experience working within public-sector information management and governance environments. • Demonstrates knowledge of OPS policies, privacy requirements, accessibility requirements, records management standards, and information governance practices. • Demonstrates experience supporting information management, digitization, modernization, records management, or digital transformation initiatives in government or broader public-sector organizations. Must Have: • Demonstrates knowledge of information architecture, metadata management, taxonomy development, classification structures, and content management practices. • Demonstrates experience supporting digitization, migration, and modernization of legacy records, documents, and repositories.